If you are using the subcontractor invoice and not using the ERP version of Job to Date Costs, you may notice that your budget's Job to Date Costs do not match your subcontractor invoice amounts. To understand why, read below.
Procore's previous version of the subcontractor billing tool, called Progress Claims, did not have the ability to bill change orders by line item. Change orders included in a Progress Claim were shown and billed as a single line item lump sum amount. When Procore released the current subcontractor billing tool, Subcontractor Invoices, change orders added to an invoice were required to be billed for by line item (and therefore, by cost code). However, for change orders that were previously added to Progress Claims prior to updating the project to using Subcontractor Invoices, these change orders remained as a single line item lump sum amount.
In the Budget tool, all items must be broken down by cost code in order to appear in the Budget. This includes the default Job to Date Costs column, as well as the optional Invoices column. Because the change orders previously added to Progress Claims remained as a single line item lump sum amount and are not billed for by line item (and therefore, cost code), these change orders amounts cannot appear in the Budget in the Job to Date Costs or Invoice columns. There is no way for Procore to determine the change order amount billed per cost code since these change orders were billed for a lump sum amount.
How do I know if my project is affected?
Your project is affected if any of the following apply:
- Your project started with the Progress Claims tool and had change orders to the Progress Claims.
Your project is not affected if any of the following apply:
- Your project started with Progress Claims tool, but did not have Progress Claim change orders prior to switching to the Invoices (now Subcontractor Invoices) tool.
- Your project started with the Invoices or Invoices tool.
What should I do?
For affected projects, it is recommended that you create a second budget view (see Set up a New Budget View), remove the Job to Date Costs (and Invoices) column and apply that view to those projects. The Commitment Summary view, Custom Reporting and Invoices to Date report are not affected since they do not report Invoice values per cost code.