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Procore

Xero Connector - Workflow Diagrams

The following workflow diagrams explain the order of operations when creating certain types of items in a Procore account that's integrated with Quickbooks.


Create and Sync a Project

Follow the steps below to set up a new project. There are two (2) ways to integrate a QuickBooks Job with a Procore Project:

  1. You can add a new project in Procore and export it to QuickBooks.
    OR
  2. You can create a job in QuickBooks, add it as a project in Procore, and then sync the QuickBooks data with the Procore project.


END
END
LEGEND
LEGEND
Performed in ERP system
Performed in ERP system
Optional Step
Optional Step


Create a New Project
Create a New Project


Start
Start
Does the job/project already exist in Procore and QuickBooks?
Does the job/project alre...
Where do you want to create the new job/project?
Where do you want to create...
Existing jobs/projects cannot be integrated
Existing jobs/projects...


Create a Job in QuickBooks
Create a Job in QuickB...
PROCORE
Procore
QUICKBOOKS
QuickBooks
Did you configure the project to use QuickBooks Standard Cost Codes?
Did you configure the proje...
Integrated Projects Require QuickBooks Standard Cost Codes
Integrated Projects Require QuickBo...


END
END


Add a QuickBooks Job to Procore
Add a QuickBooks Job t...


END
END


Add a Procore Project to QuickBooks
Add a Procore Project...


Send a Procore Project to ERP Integrations for Accounting Acceptance
Send a Procore Project to...


Accept or Reject a Project for Export to QuickBooks
Accept or Reject a Pro...
PROJECT SYNCED TO QUICKBOOKS
PROJECT SYNCED TO...


Update General Project Information
Update General Project...
Do you want to enable job cost transaction syncing?
Do you want to enable job cost...


Enable Job Cost Transaction Syncing on a Procore Project
Enable Job Cost Transa...


END
END
JOB SYNCED TO PROCORE
JOB SYNCED TO...

Create and Sync Vendors

 

Create a Vendor in QuickBooks
Create a Vendor in Qui...
Procore
Procore
QuickBooks
QuickBooks

 

Start
Start

 

END
END
LEGEND
LEGEND
Performed in ERP system
Performed in ERP system

 

Where did you create the vendor/company record?
Where did you create the vendo...

 

Does a matching company record exist in Procore?
Does a matching company record...

 

Where did you create the company record?
Where did you create the...

 

Add a Company to the Project Directory
Add a Company to the Pr...

 

Add a Company to the Company Directory
Add a Company to the Com...
Project Directory
PROJECT DIR...
Company Directory
COMPANY DIR...

 

Add a QuickBooks Vendor to Procore's Company Directory
Add a QuickBooks Vendor...

 

Does a matching vendor record exist in QuickBooks?
Does a matching vendor record exi...
AUTO-ADDED TO COMPANY DIRECTORY
AUTO-ADDED TO...

 

Link Vendors in QuickBooks to Matching Companies in Procore
Link Vendors in QuickBoo...

 

Export a Procore Company Record to QuickBooks
Export a Procore Compan...

Create and Export Commitments

Follow the steps below to create commitments in Procore and then export them to QuickBooks.


Export Subcontractor Invoices


Create and Export CCOs

Follow the steps outlined below to create CCOs in Procore and then export them to QuickBooks.