Resource Planning: Gantt User Guide

In the Resource Planning tool, you can view and manage your project's resource assignments and requests using a Gantt view. View details such as project names, categories, requests, assignments, resources, and job titles. Manage resources either from the list section or directly on the Gantt chart's timeline. To make changes, simply drag and drop items or click into detail pages.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Hover over the divider that separates the grid and the graph.
4. Click the divider and move it to the desired location using a drag-and-drop operation.
   

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Select to see information grouped by Resource or Project.
   

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Click the table settings  icon.
4. Move the toggle to the ON  position or OFF  position to show or hide details in the Gantt bars for the following:
   • Project Information
   • Allocation Information 
   • Time Off Information
   • Hide Weekends
5. Click and move the slider using a drag-and-drop operation to adjust the size for the following settings:
   • Row height in the Gantt 
   • Task Border Radius

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Next to the project, category, or subcategory, take one of the following actions:
   • Click the expand  icon to expand the information
   • Click the collapse   icon to collapse the information

 Tip

To expand and collapse all projects, click the expand  or collapse  icon next to 'Project Name'.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Click the zoom in  icon or zoom out  icon to view the Gantt from a single day, up to many years.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select New Gantt.
3. Enter a project name or project number into the search bar. Then press ENTER on your keyboard.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select New Gantt.
3. Next to the column name, click the sort order icon.
    
4. Click again to switch between ascending or descending order:
   • Ascending
   • Descending

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select New Gantt.
3. Select to see information grouped by Resource or Project.
   
4. Click the filter  icon.
5. Select from the available filters:
   • Project Tags
     Note: When filtering by tags, the project must have the tag in order to also show people with the same tag.
   • Project Status
   • Project Roles
   • Resource Status
   • Job Title
   • Hide Past Assignments and Requests
   • Hide Empty Projects
   • Hide Empty Categories
   • Hide Labor
   • Hide Equipment
   • Hide Requests
   • Job Stage. See Change a Project's Stage of Construction.
   • [Custom Fields]
6. To clear filters, click the X in the filter, or click Clear All Filters.

1. Click Assignments and select Gantt (Beta).

2. Next to the project name, click the vertical ellipsis and select Add Category.

3. To add a subcategory, click the vertical ellipsis next to the category, and select Add Subcategory.
   OR
   Right click the category bar and select New Subcategory.

4. Enter the name of the subcategory.

5. Click out of the text box to save.

• Copy a Single Item
• Copy Multiple Items

1. Navigate to the Company level Resource Planning tool.

2. Click Assignments and select Gantt (Beta).

3. Double click the category or subcategory name.

4. Enter the new name. Then click anywhere on the screen to save.

1. Navigate to the Company level Resource Planning tool.

2. Click Assignments and select Gantt (Beta).

3. Click the category or subcategory. To move the assignments and requests within the category and maintain their spacing, press and hold the SHIFT key and select the assignments and requests. Click and hold the last selection, then move the group of tasks to the desired location using a drag and drop operation.

1. Navigate to the Company level Resource Planning tool.

2. Click Assignments and select Gantt (Beta).

3. Next to the category or subcategory, click the vertical ellipsis and select Delete this Category or Delete this Subcategory.

4. Click Delete to confirm.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. On the list, right click the project, category or subcategory for the assignment and select New Request.
   Note: You can also hover over the project, category, or subcategory and click the vertical ellipsis  and select New Request.
4. Fill out the 'Details' request information.
   • Job Title Needed. Select a Job Title from the drop-down menu.
   • Quantity. Select how many of these requests should be created.
   • Project. Select the project from the drop-down menu.
   • Category. Select the category.
   • Subcategory. Select the subcategory.
5. Fill out the 'Schedule' information.
   • Start Date. Enter the date the work assignment starts.
   • End Date. Enter the date the work assignment ends.
   • Move the 'Set Assignment by Start Week and Duration' toggle ON . Then enter the Start Time and End Time.
     OR
     Move the 'Set Assignment by Allocation' toggle ON . Then enter the Percent Allocated for the request.
   • Work Days. Mark the checkbox for each work day for the request.
   • Tags. Select tags from the drop-down menu.
6. Fill out the Additional Information. See Configure Custom Fields for Resource Planning.
7. Optional: Enter Scope of Work to describe the scope of work.
8. Optional: Enter Assignment Instructions to provide additional instructions.
9. Optional: Enter Comments.
10. Click Create.

 Tip

Click the undo  icon to undo an action. Click the redo  icon redo a previously undone action.

• Copy a Single Item
• Copy Multiple Items

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Follow steps to edit a request:
   • Request Details
     1. On the list, right click the request or the request bar and click Edit Request.
        Note: You can also hover over the request in the list and click the vertical ellipsis , then select Edit Request.
        OR
        Right click the request or the request bar and click Edit Request.
     2. Edit the request details.
     3. Click Update to save.
   • Shorten or extend a request on the Gantt chart
     1. Hover over the last day of the request bar on the Gantt chart until you see the arrows.
     2. Click the arrows and move the end date using a drag-and-drop operation.
   • Move a request on the Gantt chart
     1. Click and hold the request bar. Move the request to the new date using a drag-and-drop operation.

 Tip

Click the undo  icon to undo an action. Click the redo  icon redo a previously undone action.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3.  
4. Follow steps to edit the request dates in one of the following ways:
   • Shorten or extend Requests
     1. On your keyboard, press and hold CTRL. Click the request bars you want to edit.
        Note: Requests will move in the same direction by the same duration.
     2. Hover over the last day of the request bar on the Gantt chart until you see the arrows.
     3. Click the arrows and move the request end date using a drag-and-drop operation.
   • Move Request Dates
     1. On your keyboard, press and hold CTRL. Click the request bars you want to edit.
        Note: Requests will move in the same direction by the same duration.
     2. Click and hold the request bar for one of the requests. Move the requests to the new date using a drag-and-drop operation.
   • Move Requests to new Projects or Categories
     1. Press and hold the CTRL/CMD key on your keyboard and click each request on the list.
     2. Drag the group to the new category or project and drop it onto the category or project name.

 Tip

Click the undo  icon to undo an action. Click the redo  icon redo a previously undone action.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. On the list, right click the request or the request bar and click Edit Request.
   Note: You can also hover over the request in the list and click the vertical ellipsis , then select Edit Request.
   OR
   Right click the request or the request bar and click Edit Request.
4. Under 'Resource' select a resource.
5. Click Update to assign the resource to the assignment.

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Right click on the request or the request bar and select Delete Request.
   Note: You can also hover over the request in the list and click the vertical ellipsis , then select Delete Request.
4. Click Delete to confirm.

You can bulk delete requests by creating a category (or subcategory), moving the requests into the category, and then deleting the category:

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Click the vertical ellipsis  next to the project and click Add Category.
   OR
   Click the vertical ellipsis  next to the category and click Add Subcategory.
4. Click and hold the request. Move the request to hover over the category using a drag-and-drop operation. Release to add it to the category.
5. Click the vertical ellipsis  next to the category or subcategory and click Delete Category or Delete Subcategory.
6. Click Delete to delete the category or subcategory and the associated requests.

• Copy a Single Item
• Copy Multiple Items

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. On the list, right click the request or the request bar and click Unassign.
   Note: You can also hover over the request in the list and click the vertical ellipsis , then select Unassign.

• Copy a Single Item
• Copy Multiple Items

1. Navigate to the Company level Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3. Expand the project.
4. Press and hold the SHIFT key and select the project, categories, assignments, and requests to shift the project and maintain the tasks timing and spacing.
   Note: If you only select the project, the project's start and end dates will move but the project's categories, assignments, and requests will retain their original dates.
5. Click and hold the last selection, then move the grouping to the desired dates using a drag and drop operation.

1. Navigate to the company's Resource Planning tool.
2. Click Assignments and select Gantt (Beta).
3.  The export will reflect the Gantt as its configured on your screen. Follow steps to configure your Gantt view:
   • Configure the Assignment Gantt View
   • Search and Filter the Assignments Gantt
4. Click Export.
5. Select PDF or CSV.
   • If exporting a PDF, select the page size.
6. Click Export to download PDF or CSV.