Set or Release Retainage on a Subcontractor Invoice (Legacy)

Objective

To set or release retainage for line items on a subcontractor invoice with the Commitments tool. 

Background

Things to Consider

• Required User Permissions:
  • To set and release retainage when editing an invoice before, during, or after the current billing period, 'Admin' level permissions on the project's Commitments tool.
  • To release retainage when editing an invoice during the current billing period only, 'Standard' level permissions on the project's Commitments tool and you must be the designated 'Invoice Contact' on the contract. Invoice contacts are automatically added to the 'Private' drop-down list on the contract.

     Note

    To learn more about releasing retainage on a subcontractor invoice, see Create a Subcontractor Invoice for the Release of Retainage.
• Additional Information:
  • To set the same percentage of retainage on all line items in the invoice, enter a value to apply to all line items in the invoice.
  • To release retainage on all line items, enter a value to apply to all line items. This moves the desired percentage from the 'Currently Retained' column to the 'Released This Period' column.
  • You can also manage withholding using Procore's sliding scale retention feature. See What is sliding scale retention?

Prerequisites

• Enable Retainage on a Purchase Order or Subcontract
• Create a new invoice and place it into the 'Draft' status. See Create an Invoice on Behalf of an Invoice Contact.

Steps

1. Navigate to the project's Commitments tool.
2. Under the Contracts tab, locate the purchase order or subcontract. Then click Edit.
3. Click the Invoices tab. 
4. Locate the subcontractor invoice that you want to work with.
5. Click the Detail tab.
6. Click the Edit button. 
7. Choose the next steps:
   • Set Retainage on All Line Items
   • Release Retaininage on All Line Items

See Also

• Create a Subcontractor Invoice for the Release of Retainage
• Enable Retainage on a Purchase Order or Subcontract