Create a Payment Received for a Funding

Objective

To create a record of a payment received for a funding invoice in Procore.  

Background

You can create a payment received record in Procore using the project's Funding tool. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Funding tool.

Prerequisites

• You can only create a payment if the status of the funding is either in the 'Approved' or 'Completed' status.
• Payments must be enabled in the 'Advanced Settings' of the funding. See Edit the Advanced Settings on a Funding.

Steps

1. Navigate to the project's Funding tool.
2. Select the funding to work with.
3. Click the Create Payment button.
   
4. Under 'New Payment', complete the following fields:
   
   • Invoice
     Select an invoice from the drop-down associate the payment with that invoice.
   • Date
     Select the date that the payment was received. 
   • Payment #
     Specify the payment number.
   • Invoice #
     Enter the invoice number for the payment, if applicable. 
   • Check #
     Enter the check number for the payment.
   • Notes
     Include any additional notes about the payment.
   • Amount
     Enter the amount of the payment that was received. 
   • Attachments
     Include any attachments related to the payment. For example, the check or the invoice related to the payment.
5. Click Add. The payment you just created will now be listed in the 'Payments Received' section at the bottom of the page. 
6. Click Save. You will see a list of all payments received, which you can then export to a PDF. 
   

    Note

   In the 'General' tab of the funding, the 'Contract Summary Report' summarizes all of the payments received entries for the funding. 
   

See Also

• Create a Funding Invoice