Edit a Billing Period For Invoicing

Objective

To edit a billing period. 

Background

Before you or your subcontractors can begin creating subcontractor invoices in Procore and submitting them for payment,  you must first create a billing period for the invoice. Creating a billing period is a required step.  It defines the opening date, closing date and the due date for the invoice. You have these options to create billing periods in the project's Invoicing tool:

• Manually. Choose this option when you need to create billing periods for your subcontractor invoices and your billing periods are not on a consistent schedule. To learn more, see Create Manual Billing Periods.
• Automatically. Use this method when your billing periods have a consistent start, end and due date. For example, weekly or monthly. To learn more, see Create Automatic Billing Periods.

 After creating a billing period, you can use the steps below to edit a billing period.  

Things to Consider

• Required User Permissions:
  • Admin' level permissions on the project's Commitments tool.

     Notes

    • User permissions are NOT managed in the project's Invoicing tool. Instead, the Invoicing tool is designed for users with 'Admin' level permissions on the Prime Contracts and/or Commitments tool. 
    • If you are a collaborator (for example, an invoice contact for a subcontracting company that is performing work for a general contractor managing your contract in Procore), your ability to perform invoice-related tasks is determined by the project team that controls these settings for your Procore user account: 
      • Your user account's permissions on the project's Commitments and/or Prime Contracts tool.
      • Your membership on the 'Private' list of a specific prime contract, purchase order, or subcontract.
      • Your designation as an 'Invoice Contact' on a prime contract, purchase order or commitment.
    • To learn more about permissions for specific tasks that can be performed with the Invoicing tool, see Permissions: Invoicing.
• Additional Information:
  • You can only have one (1) billing period with a status of 'Open' at a time. 
  • You cannot create two billing periods with identical date ranges.
  • In order to create an invoice, the invoice must correspond to the billing period in the 'Open' status.

Prerequisites

• Create Manual Billing Periods
  OR
• Create Automatic Billing Periods

Steps

1. Navigate to the project's Invoicing tool.
2. Click the Billing Periods tab.
3. Use the calendar controls to select dates for your billing period:
   • From. Indicates the start date for the billing period. 
   • To. Indicates the end date for the billing period. 
   • Due Date. Indicates the date by which the invoice contact must submit their invoice to the contractor.  See Add Invoice Contacts to a Purchase Order or Subcontract.

      Note

     • To create a new subcontractor invoice after the 'Due Date' passes, your Procore user account must be granted 'Admin' permissions on the Commitments tool. 
     • After the due date passes, an Invoice Contact can no longer create a new subcontractor invoice. However, you may edit an existing subcontractor invoice and submit that invoice for payment if the invoice is in the 'Draft' or 'Revise & Resubmit' status. For details, see Submit a New Invoice as an Invoice Contact.
4. Select Open or Closed from the Status list. 
   Note: Only one (1) billing period can be assigned the status of 'Open' at any given time. 
5. Click Done or click out of the field to save your changes. 
   
   

    Tip

   After creating a billing period, choose one of these options to create an invoice:

   • Create an Invoice on Behalf of an Invoice Contact
     Choose this method when you do NOT want to grant your invoice contacts access permissions to create their own invoices in Procore.  See Create an Invoice on Behalf of an Invoice Contact.
   • Send an 'Invite to Bill' to an Invoice Contact
     Choose this method when you want to invite your invoice contacts to submit their own invoice. First, follow the steps in Send an 'Invite to Bill' to an Invoice Contact. If you are the recipient of an 'Invite to Bill,' you can then follow the steps in Submit a New Invoice as an Invoice Contact. 

    

See Also

• Create Manual Billing Periods
• Create Automatic Billing Periods