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Export an Owner Invoice

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Objective

To export an owner invoice to one of the supported file formats.

Background

You can export an owner invoice to the CSV or PDF file format. You also have the option to download the invoice and any attachments to a PDF file. 

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions to the Project level Prime Contracts tool. 
  • Supported File Formats:
    • CSV
    • PDF
    • PDF with Attachments
  • Limitations:
    • The 'PDF with Attachments' option is not available when using Procore with DocuSign©.

Steps

Follow the steps that correspond to your experience:

Export an Owner Invoice (Legacy)

 Legacy Content - Owner Invoice Legacy Experience

The steps below detail the legacy owner invoice experience.

  1. Navigate to the project's Prime Contracts tool.
  2. Locate the contract to open.
     Tip
    How to find a contract? Use the Search and Select a Column to Group features to quickly find the contract. 
  3. Click the appropriate Number link to open the contract. 
  4. Click the Invoices tab. 
  5. Locate the invoice to open in the Invoices (Payment Applications) tab. 
  6. Click the Invoice # link to open it. 
  7. In the invoice, click the Export button and choose one of these options from the drop-down menu:
    legacy-owner-invoice-export.png
    • PDF
      If you chose this option, Procore exports the data to the PDF file format and downloads it to your computer. 
    • PDF with Attachments
      If you choose this option, mark the checkboxes that you want to apply under 'Select, Order, and Download Files'. This option is NOT available when using the Procore + DocuSign© integration. 

      legacy-export-pdf-with-attachments.png

      Then click one of these buttons:
      • .ZIP. Click this button to download the PDF to a ZIP file. 
      • Single PDF. Click this button to export the single PDF. Procore emails the PDF file to your user account's email address.
         Note
        Attachments must be in the PDF file format to be included in the Single PDF. If users have added attachments in other file formats (such as DOC, JPG, PNG, and so on), Procore will exclude them from the Single PDF output. 
    • CSV
      If you choose this option, Procore exports the data to the CSV file format and downloads it to your computer.  

Export an Owner Invoice (Beta)

 In Beta - Redesigned Owner Invoice Beta Experience
The steps below are only available to users participating in the Owner Invoice Beta Experience program. 
  1. Navigate to the project's Prime Contracts tool.
  2. Locate the contract to open.
     Tip
    How to find a contract? Use the Search and Select a Column to Group features to quickly find the contract. 
  3. Click the appropriate Number link to open the contract. 
  4. Click the Invoices tab. 
  5. Locate the invoice to open in the Invoices (Payment Applications) tab. 
  6. Click the Invoice # link to open it. 
  7. Scroll to the Schedule of Values card and select the desired option from the Column View When Exported drop-down list:
    • Industry Standard. This is the default column layout for an owner invoice's Schedule of Values.
    • Custom Configuration. If you have customized the column layout of your schedule of values, choose this option to select your custom view before proceeding with the export.  
  8. Click the Export button and choose one of these options from the drop-down menu:

    modern-owner-invoice-export-options.png
    • PDF
      Choose this option to download a single PDF of the owner invoice. A GREEN success banner appears to notify you that the file will be sent to you in an email. Check your email program's Inbox to download the PDF file. 
    • PDF with Attachments
      Choose this option to download a single PDF of the owner invoice to a ZIP or PDF file. With this option, you have these choices:
      • Export ZIP. Click this button to download the owner invoice to a ZIP file. You also have the option to download the Procore Cover Sheet and any available attachments: 
        • To download all attachments, place a checkmark in the All Attachments box. 
        • To download all uploaded attachments, place a checkmark next to the Uploaded Attachments box. 
        • To download only specific attachments, place a checkmark next to the desired attachments. 
      • Export PDF. Click this button to download the owner invoice as a single PDF file. Note: If you try to include one or more of the Uploaded Attachments, this button is grayed out because you cannot export attachments to a single PDF file. 
    • CSV
      Choose this option to download a CSV file. This option downloads the invoice's Schedule of Values in a table format that includes all available columns.