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Procore (en-CA)

What are the default statuses for Procore invoices?

Answer

In Procore, there are two types of invoices: An owner invoice and a subcontractor invoice. Each type of invoice can be placed in a variety of different statuses. After an invoice is created, each status represents that an invoice is in a different state—from being in a draft state to being submitted for review, to being rejected or approved for payment. 

To learn more, see the information below:

Owner Invoices

The table below details the different statuses that you'll see when managing your owner invoices. 

Status Description
Draft The invoice is currently in the 'Draft' state. 
Under Review The invoice has been submitted to the invoice administrator for review. 
REVISE & RESUBMIT The invoice has been rejected as submitted. The invoice contact must revise and re-submit the invoice to the invoice administrator. Costs are NOT reflected in the budget. 
APPROVED The invoice has been approved by the invoice administrator. 

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Subcontractor Invoices

The table below details the different statuses that you'll see when managing your subcontractor invoices. 

Status Description
No Invoice Contacts
SSOVs Not Approved
Not Invited
  • The invoice contact has NOT been sent an 'Invite to Bill' for the current billing period
Invited
  • The invoice contact has been sent an 'Invite to Bill' for the current billing period.
Draft
  • The invoice is currently in the 'Draft' state.
  • Costs are NOT reflected in the budget. 
Under Review
  • The invoice has been submitted to the invoice administrator for review.
  • Costs are NOT reflected in the budget.
  • Invoice contacts cannot edit an invoice when it is in this status.
APPROVED
Approved as Noted
Pending Owner Approval
  • The invoice has been submitted to the project's owner for review.
  • Costs are NOT reflected in the budget. 
REVISE & RESUBMIT
  • The invoice has been rejected by the invoice administrator.
  • An invoice contact can edit the invoice when it is in this status.
  • Costs are NOT reflected in the project's budget. 

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