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Why are my change order line items duplicated on my subcontractor invoice?

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 Note
This answer is applicable only when a Commitment Change Order or a Commitment Potential Change Order is created before the first subcontractor invoice on the project and the Subcontractor SOV tab is disabled. See Enable or Disable the Subcontractor SOV Tab on a Commitment.

Answer

For ERP synced projects, when you create a line item for a commitment change order (or a commitment potential change order, if using a 2-tier change order setting), and the "Line Item" section of "New Line Item" is selected, Procore creates the following items:

  • A new $0 line item on the commitment's (original) schedule of values (shown below).
  • A new line item on the change order for the actual amount.

comm.png

Since both the commitment's schedule of values and the change order's schedule of values are reflected on the subcontractor invoice, this line item appears twice on the subcontractor invoice:

  • In the (original) schedule of values section for $0 (line 2 below).
  • In the change order section for the actual amount (line 3.1 below).

re1.png

There currently is no functionality in Procore that can hide that $0 line item from the subcontractor invoice. When creating a subcontractor invoice, the $0 line item should be disregarded and only the change order line item should be billed against.