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Download a Previous Version of a File in the Company Level Documents Tool


To view and download a past version of a file using the file's Version Log in the Documents tool. 


When a user uploads a new version of a file to the Documents tool, the updated version overwrites the previous version. If you need to view previous versions of a file, you can download a copy of each version from the file's version history.

Things to Consider

  • Required User Permissions:
    • 'Read Only' or higher permissions on the Company level Documents tool.
    • If the file is marked as Private, you must be granted access through the Permissions settings for the file. See Manage Permissions for Company Level Documents.
  • Additional Information:
    • If you have 'Admin' permission to the Documents tool, you can view the Download Log to see a list of users who have downloaded the file. 


  1. Navigate to the Documents tool. 
  2. Select the file you want to view versions for.
  3. If the Information panel is not already open, click the Info icon-info2.png icon. 
  4. Under Version, click the link that corresponds with the number of versions.
    Note: As shown in the image below, you would click the number '2' to open the version history.documents-versions.png
  5. Hover over the version you want to download.
  6. Click the Download  icon-download-arrow2.png  icon. 
    Note: This downloads a copy of the file to your computer.