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Delete a Funding Change Order

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 Limited Release
flag-us.png The Funding tool is available as a limited release for Procore customers in the United States who have implemented the Procore for Owners point-of-view dictionary. To learn more, see What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?

Objective

To delete a Funding Change Order (FCO) from the project's Funding tool. 

Background

To remove an FCO, you can click the red (x) icon on the line item. However, when the icon is grayed out and not available, it means the FCO is associated with other items in Procore. The steps below show you how to remove associated items and then permanently delete an FCO. 

 Important

Before you can perform a delete action, you must:

  •  Change the status of the FCO from 'Approved' to another status as described below. If you want to change the status of multiple FCOs, you must apply the status changes in reverse order from how they were approved. For example, if you approved the PPCOs in sequential order (001, 002, and 003), you will need to remove the 'Approved' status in reverse order (003, 002, 001). 
  • Unlink any Procore items associated with the FCO. This may include Potential Change Orders (PCOs), Change Order Requests (CORs), and invoices as described in the Prerequisites below.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Funding tool.

Prerequisites

  • If the FCO is linked to one (1) or more invoices, you must first delete all associated invoices.
  • If the FCO is linked to one (1) or more PCOs or CORs, complete the steps in  Remove a Change Order from a Funding.

Steps

Navigate to the Change Orders Tab 

  1. Navigate to the project's Funding tool.
  2. Locate the funding to work with. Then click its Number link. 
  3. Click the Change Orders tab. Depending on the number of change order tiers configured for the tool, the following tables appear in the tab:
    • Funding Change Orders
    • Potential Change Orders
    • Change Order Requests

Change the Status of the Funding Change Order from 'Approved' 

  1. Scroll to the Potential Change Orders Included in this FCO section.
  2. Locate the COR or PCO to work with. Then click View.
  3. Click Edit.
  4. Scroll to the Funding Change Order drop-down list as shown below.
  5. Choose None.
    clipboard_e99b04daf2dd249e687037c56bd97b1af.png
  6. Click Save.
 Note

Delete the Funding Change Order

  1. Click the Change Orders tab.
  2. In the Funding Change Orders section, locate the FCO to remove.
    delete-funding-change-order.png
  3. In the confirmation dialog box that appears, click OK to confirm the removal action for the selected FCO.