Create a Change Event from an Observation

Objective

To create a change event from an observation.

Background

Creating a change event allows you to prepare for the cost of a change before it becomes an actual cost. For example, if a project manager is anticipating the need to change the paint colors of a project, they can start preparing for that cost by creating a change event, which describes the estimated financial cost of the change, as well as which cost codes will be affected. After creating a change event, they can then create an RFQ (Request for Quote), which is sent to the appropriate subcontractors for pricing. When RFQs are created and responded to by the assigned subcontractors, change orders can then be created based upon the submitted quote.

Things to Consider

• Required User Permissions:
  • 'Standard' or 'Admin' level permissions on the project's Change Events tool
    AND
  • 'Standard' or 'Admin' level permissions on the project's Observations tool.

• Alternate ways to create change events:

  • To learn how to use other Procore platforms and tools to create a change event, see Which Procore tools can I use to create a change event?

Prerequisites

• Add the Change Events tool to your project. See Add and Remove Project Tools.
• Create an Observation

Steps

1. Navigate to your project's Observations tool.
2. In the Items view, locate the desired observation in the list. 
3. Click View.
   This opens the observation in view mode.
4. Click  + Create Change Event to launch the project's Change Events tool and open the New Change Event page.
5. Continue with the steps in Create a Change Event.

Next Steps

1. Create RFQs from a Change Event
2. Create a Commitment Change Order From a Change Event
3. Create a Prime Potential Change Order From a Change Event
4. Create Budget Changes from a Change Event

See Also

• Delete a Change Event
• Set Default Change Order Configurations
• Add Change Event Columns to Budget View
• Add Cost ROM, RFQ & Non-Commitment Cost Source Columns to a Budget View