Create a Timesheet (Android)

Objective

To create a timesheet on your Android mobile device.

Background

Procore's timecards and timesheets track the hours employees and workers spend on a construction project.

Users can create a new timesheet each day, which logs individual timecard entries for a specific date. Within a timesheet, individual timecard entries track the employee's hours, cost code, work location, hours worked, time type (like regular or overtime), and whether the hours are billable.

An administrator can also configure timesheets to record data such as classifications and sub jobs.

Tip

You can also use these options to create a new daily timesheet:

To create a new timesheet from a previous daily timesheet, see Copy a Previous Timesheet.
To create a new daily timesheet and update its timecard entries bulk, see Bulk Enter Timecard Entry.

Things to Consider

Required User Permissions

Employees and workers can have multiple timecard entries on a daily timesheet.
Zero hour timecard entries are supported to provide flexibility to enter time off and per diem.
'Approved' timecard entries cannot be deleted.
Additional edits cannot be made after a timecard entry has been marked as 'Completed.'
Equipment. Show/Hide

In Beta

Company Administrators can enable the Improved Equipment Time Tracking in Procore Explore. (US 2 | UK)

This beta allows you to define custom fields for equipment time entries and automatically sync them to the daily log.

Steps: To sync Equipment Timesheets with Daily Log entries, the configurable fieldset for Daily Log Equipment Entries must match the Equipment fieldset for Timesheets.
Resource Planning. Show/Hide
- Users under the 'Assigned to Project' sub header have corresponding assignments in the Resource Planning tool. Their start and stop times are automatically filled in based on their assignment in Resource Planning.
- Users must be added to the project in Procore for their Resource Planning assignment hours to automatically populate in Timesheets. See Add an Existing User to Projects in Your Company's Procore Account.
Requirements to be added to a Timesheet. Show/Hide
- The person must be added to the Directory and marked as an employee of your company.
- Employees who are only entered in the Company Directory can be selected if the 'Employee Tracking on Projects' setting is enabled.
  Note: With the setting enabled, you must have at least 'Read Only' permissions on the Company Directory tool to see all employees and workers.

You can configure what items are created with the quick create icon, see Configure Quick Create Settings.

Prerequisites

Configure the project's Timesheets tool. See Best Practices For Configuring Timesheets.
To create a timesheet for equipment you must configure the following settings:
- Enable Task Codes
- Add the 'Equipment' Default Cost Type for timecard entries in the Company Timesheets tool. See Configure Advanced Settings: Company Level Timesheets

Steps

Notes

To appear in this list, the person must be added to a Directory and a checkmark must appear in the 'Is Employee of <Your Company>' box on their profile. For more information on how to check for this setting in a user's profile, see Edit a User Account in the Project Directory.
Users under the 'Assigned to Project' sub header have corresponding assignments in the Resource Planning tool. Their start and stop times are automatically filled in based on their assignment in Resource Planning.
Employees who are only entered in the Company Directory can be selected if the 'Can Company Employees be Tracked on all Projects?' setting is enabled. See Configure Advanced Settings: Company Level Timesheets.
With the setting "Employees Can Be Tracked On All Projects" enabled, you must have at least 'Read Only' permissions on the Company Directory tool to see all employees and workers.
To select a crew, a crew must first be created in the Crews tool. See Create a Crew.

Open the Procore app on an Android mobile device and select a project.
Note: This loads the Tools screen for the project.
Tap the quick create icon and select Timesheet.
OR
Tap the Timesheets tool and tap the create icon.
Tap New Daily Timesheet.
Tap Crew, Employees, or Equipment.
Tap the crew names, employee names, or equipment that you want to add to the timesheet.
Tap Done.
Next to each person's name, tap Add Line.
Tap the fields to add the following information:
- Classification: Tap to select the employee's job classification from the drop-down menu associated with the time entry. See Enable Classifications on a Project.
- Sub Job: Select from the drop-down menu the sub job associated with the time entry.
- *Cost Code: Tap to select the cost code associated with the time entry.
  Note: If you are an admin on the Company Admin tool, you can limit the cost code selections that appear in this list. To learn more, see Configure Advanced Settings: Company Level Timesheets.
- Location: Tap to select the location where the person performed the work.
- Time Entry: Enter the hours worked and lunch breaks taken.
  Notes:
  - The format for time entry is configured in Advanced Settings: Project Level Timesheets.
  - Lunch time entered is deducted from the total time.
- Type: Select the type of pay being entered.
  - Beta Auto-Apply Time Type Rules. Move the toggle to the ON to automatically apply Overtime Rules. See Configure Overtime Rules for Timesheets.
    
    OR
  - Type: Tap to select the type of time being entered.
- Billable: Tap the toggle to indicate that the work is billable.
- Description: Tap to type an additional description that will appear in the timecard.
- Add Line: Tap to create extra line items on a time entry.
  Note: If using the Start and Stop 'Time Entry' method, the new line's Start Time will account for time already entered, and the new line's Stop Time will reflect the default Stop Time in your settings. Any time entered after the default Stop Time will be added in one hour increments.
Tap Save.
Review the summary for the timesheet's hours, and the daily and weekly hours across all projects.
Tap Submit.