Create a Deficiency List Item (iOS)

Objective

To create a deficiency list item using the Procore app on an iOS mobile device.

Things to Consider

  • Required User Permissions:

    • 'Standard' or 'Admin' level permissions on the project's Deficiency List tool.
      Note: While 'Standard' level users can create deficiency list items, they cannot assign a deficiency list item unless they have been granted special permission to act as the Deficiency Item Manager.

    • 'Admin' level users have complete control of deficiency list items and can edit and update any assignee response.

    • 'Standard' level users can view all responses, but can only update their response if they are listed as an assignee on the deficiency list item.
      Note: 'Standard' level users can only list a Deficiency Item Manager as the assignee on a deficiency list item.

    • 'Read Only' level users cannot be assigned a deficiency list item.

  • Additional Information:

    • Deficiency list items can be assigned to multiple persons.

    • To assign a deficiency list item to a person, the user must:

    • Once an initial notification has been sent, selected Assignees will receive daily notifications of overdue items via email; email notifications will end after 45 days.

    • Deficiency list item types cannot be created when creating a deficiency list item. Types must be created by an 'Admin' user in the tool's configuration settings before a type can be selected when creating a new deficiency list item. See Configure Advanced Settings: Deficiency List.

Steps

You can perform this action from the Quick Action menu on the app's Dashboard, or landing page. Tap the + icon, and tap Create Deficiency Item. 

  1. Open the Procore app on an iOS mobile device and select a project.
    Note: This loads the Tools screen for the project.
  2. Tap the quick create icon-plus-quick-create-mobile2.png icon and select Deficiency Item.
    OR
    Tap the Deficiency List tool. Tap the create icon-plus-quick-create-mobile2.png icon, then select Manual Input.
  3. Tap a template from the list of deficiency list item templates. See Create a Project Level Deficiency Item Template.
    Note: You can also tap Create Deficiency Without a Template to create a new item.
  4. Tap into a field to enter the following information:
    • Title: If not using a deficiency list template, provide a descriptive title for the item.
    • Attachments: 
      • icon-camera-circle-mobile.svg Camera: Tap to take a new photo to add to the deficiency list item.
      • icon-photo-circle-mobile.png Library: Tap to select an image from your device's photo library or Procore Photos. After you select the photos, click Add or Done.
      • icon-attachment-circle-mobile.svg Files: Tap to add files from your device to the task. 
    • Due Date: Select a date from the calendar for the deficiency list item to be due.
      Note: The 'Due Date' field is automatically populated based on the default number of days specified on the Deficiency List tool's Configure Settings page. See Configure Advanced Settings: Deficiency List. The due date also respects which days are set as 'working days' for the project. See Set Project Working Days.
    • Location: Use the location drop-down menu to select a location associated with the item. Either select from the predefined locations, or Add a Multi-tiered Location to an Item. This location may be as general as the site location at the first tier or as specific as where on the site the contractor will be working at the second tier. You can add a deficiency list item to a drawing to indicate the exact location of the Deficiency List item.
      • You may also scan a location's QR code to enter a location. Tap the QR button in the top right. Point the camera of your device to the QR code to scan it. Procore will scan it automatically and add the location to the inspection.
    • Deficiency Manager: Select a Deficiency  Manager who will oversee the item throughout its entire lifecycle.
       Note: If no Deficiency Manager is selected, Procore will automatically list the item's Creator as the Deficiency Manager.
    • Assignees: If the template doesn't have a default assignee, or if you aren't using a template, select the subcontractor or related contact from your directory that you want to assign the item to. Assignees will need to have 'Admin' or 'Standard' level permissions to see the deficiency list item and receive the email notification. 
    • Final Approver: Select a Final Approver who will have the authority to close the item.
    • Type: Types help categorize items into related areas or divisions. Select the appropriate type for the item.
      Note: Users with 'Admin' permission on the Deficiency List tool can create deficiency list item types from their computers. See Configure Advanced Settings: Deficiency List.
    • Trade: If the template doesn't have a default assignee, or if you aren't using a template, select the applicable trade from the drop-down menu. Trades are configured from your computer at the Company level. See Add or Delete Trades.
    • Description: Include a detailed description of the item, such as the specific issue and possible resolutions.
  5. Tap Create to create the item.
 Tip

If required fields are empty, click Fix Errors to go to the first empty field. Click Next Field or Previous Field to view other empty required fields.

After the required fields have been entered, you will be able to create or save the form.

See Also