Edit a Configurable PDF of a Funding Invoice

Objective

To learn how to edit the 'Configurable PDF' tab for a funding invoice.

Background

This tutorial shows you how to use the options in the Configurable PDF tab of a funding invoice. You can use the options in this tab to customize the way line items display on the PDF, such as how you want to group and summarize invoice line items so they display the way you want before you present the PDF to a funding source. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Funding tool.

     Notes

    • Access permissions to the Invoicing & Progress Billings tools are governed by the permissions set on the Commitments and/or Client Contracts, Funding, or Prime Contracts tool. Procore tool names vary, depending on the point-of-view dictionary configured in Procore. See What tool names and terms are different in Procore for general contractors, owners, and specialty contractors?
    • If you are a collaborator (for example, an invoice contact employed by a company performing work on a project managed in Procore, your ability to perform invoice-related tasks is determined by the Procore company account holder. Settings that the account holder may choose to provide to you include:
      • A Procore User account.
      • Access permissions to the project's Commitments and/or Client Contracts, Funding, or Prime Contracts tool.
      • Membership on the 'Private' list of a specific contract or funding
      • Designated as an 'Invoice Contact' on the contract or funding.
• Additional Information:
  • If you click the Email Invoice button, only the Detail tab PDF of the Invoice will be sent to recipients, not the 'Configurable PDF' tab.

Prerequisites

• Create a Funding Invoice
• Create a Configurable PDF of a Funding Invoice

Steps

1. Navigate to the project's Funding tool.
2. Click the Funding tab. 
3. Locate the invoice to work with. Then click its Invoice # link. 
4. Click the Configurable PDF tab.
5. Edit the PDF in any of the following ways:
   1. Summarization
      By clicking the arrows, you can expand and collapse the line items to show differing levels of data. To expand, click the arrow illustrated below. To collapse, click the arrow again. 
   2. Grouping
      Click the Group drop-down list to the group or subtotal line items by your selection:
      
      • Optional: Sub Job
        This option is only available if the sub job feature is active on the project. See Enable Sub Jobs on Projects for WBS and Add 'Sub Job' Segment Items to a Procore Project.
      • Cost Code Tier 1. If your cost code structure is tiered, this option groups data by the first tier.

         Note

        For Procore project's using Procore's default cost codes that align with the CSI MasterFormat, the 'Division' concept is equivalent to the 'Cost Code Tier 1' option. If you want to group your data by 'Division', select the 'Cost Code Tier 1' option. 
      • Cost Code Tier 2. If your cost code structure is tiered, this option groups data by the second tier in your structure.
      • Cost Type. This option lets you group data by your company's 'Cost Type' segment. For details, see What are Procore's default cost types?
      • Manage Custom Groups. You can click this button to create custom groupings for your configurable PDF. To learn how to manage groups, see Create a Configurable PDF of a Funding Invoice. 

Next Step

• Export a Configurable PDF of a Funding Invoice

See Also

• Create a Funding Invoice
• Create a Configurable PDF of a Funding Invoice