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Procore (en-CA)

Submit a Tender for a Portfolio Financials Project

 Note
This article is for submitting a tender through a Tender Room in Procore's Portfolio Financials application. If you were invited to tender in Procore's Project Management application, see Submit a Tender.

Objective

To complete the tender form, provide additional details and submit a proposal in a Tender Room of a Portfolio Financials project.

Background

If you have been invited to tender through Procore's Portfolio Financials application, you will submit your tender through the Tender Room. The Tender Room is a shared portal for those involved in the tendering process where all documentation, communication and tender submissions is stored and accessible through Procore. 

Things to Consider

  • You can begin work on your tender or pick up where you left off, at any time by clicking Tender Form or Prepare Your Tender.
  • You can also click Save and Exit to save your progress at any point or Review and Submit to confirm the submission and submit to the project team.

Steps

You should have received an email (similar to the image below), inviting you to tender on a project using Procore.
Note: If your invitation email for Procore looks considerably different, you may have been invited to tender in Procore's Project Management application. See Submit a Tender.
tender-email-pfcp.png

  1. Click Go to Tender Room to accept the invite.
  2. Create login credentials for Procore and log in.
  3. On the Project Info page, click Prepare Your Tender
    prepare-your-tender.png
    OR
    If you do not want to submit a tender, see Decline an Invitation to Tender in a Tender Room.

Completing the Tender Form

  • As you enter the lump sum amount for each line item that is listed, you will notice that the total tender amount and progress percentage bar updates in real time.

    percentage-bar.png
     
  • All numerical entries are read and displayed as lump sum amounts (i.e., not percentages or total counts).
  • If you want to provide clarification on a particular line item, you can include it as a comment on that line item by clicking on the speech bubble icon next to the field where you entered your price.

    add-comment.png
     
  • If you have supporting documents you want to submit along with the pricing in the tender form, you can attach them at the bottom of the tender form page in the 'Documents and Attachments' section.

Adjustments

The tender form itself is likely to vary from project to project, so the sections and items below may not necessarily appear on each one. Most tender forms will include an 'Adjustments' section.

  • If you feel that there is a part of the project scope that is not covered by the items in the tender form, you can include it in 'Additions' section (if available).
    Note: Items added to Additions will be factored into your total tender amount.

    adjustments.png
  • The project manager might request that you provide pricing for specific Alternates, Unit Prices, or Hourly Rates. Any information entered in these sections will NOT be included in your total tender amount.

Tendering Requirements

If there are items listed in the 'Tendering Requirements' section, you must confirm those items for the project team by marking the checkboxes next to them.

tendering-requirements.png

Saving and Submitting

  • If you would like to save a copy of the tender submission for your records, you can export a PDF copy before and after submission by clicking the PDF button.

    export-pdf.png
     
  • If you need to make a revision or were requested to do so by the project team:
    1. Click Revise Tender to place your submission back into Draft mode.
    2. Make any necessary edits.
    3. Click Review and Submit to send the revision back to the project team.

      review-and-submit.png