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Edit the Advanced Settings Tab on a Prime Contract

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Objective

To update advanced settings for a prime contract using the controls in the Prime Contracts tool's Advanced Settings tab.

Background

If you are a user with 'Admin' level permissions on the Prime Contracts tool, the steps below show you how to edit advanced settings for the project's prime contract. This includes choosing an accounting method for the Schedule of Values (SOV), enabling financial markup, owner invoice settings, comments settings and payment settings. In addition to these Advanced Settings, additional contract configuration settings are on the tool's Configure Settings page. See Configure Settings: Prime Contracts.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Prime Contracts tool.
  • Additional Information:

Prerequisites

Steps

  1. Navigate to the project's Prime Contracts tool. 
  2. Locate the prime contract to work with. Then click its Number link. 
  3. Click Advanced Settings. 
    Note: If your browser window is not in full-screen mode, choose More > Advanced Settings.
  4. Click Edit.

    prime-contract-advanced-settings-tab.png
     
  5. Under Schedule of Values Settings, set the following:
    • Accounting Method. Select Amount Based or Unit/Qty Based. After you create one or more line items, you cannot modify this setting. See How do I set the accounting method for a contract? for more information on the difference between Amount Based and Unit/Quantity based.
  6. Under Financial Markup Settings, set the following:
  7. Under Owner Invoice Settings, set the following:
    • Enable Owner Invoices. Place a checkmark in this box to enable owner invoices on the prime contract. 
    • Enable Completed Work Retainage. Place a checkmark in this box to enable work completed work retainage on Prime Contract Change Orders.
    • Enable Stored Material Retainage. Place a checkmark in this box to enable stored material retainage on Prime Contract Change Orders
    • Level of Detail to Display on Change Orders. The level of detail that is selected here determines how change orders are displayed on the 'Detail' tab of the owner invoice. This setting affects the invoice in view mode and print mode. See What are the different change order tiers? You will always enter and edit information at the line item level of detail specified. Select one of the following:
      • Prime Contract Change Order (PCCO)
      • Potential Change Order (PCO)
      • Line items in each Potential Change Order (PCO). This is the default setting.
    • Show Markup on Invoice PDF and CSV.  Place a checkmark in this box to show financial markup on the Detail tab's Export > PDF or Export > CSV for the owner invoices. For the CSV option, markup line items will be included at the bottom of the CSV file.
    • Approve Subcontractor Invoices when Owner Approves Owner Invoices. Place a checkmark in this box so that once an owner approves an owner invoice, the subcontractor invoice is also approved. This functionality will only be enabled if owner invoices are prefilled with invoices. To learn how owner invoices are prefilled, see Create an Owner Invoice.
    • Show Cost Code on PDF. Place a checkmark in this box to show cost codes on the PDF. There is no cost code column in the Configurable PDF tab, but cost codes will show in headers if grouped by cost code.
  8. Under Payment Settings, set the following:
    • Enable Comments. Place a checkmark in this box to see the Comments tab. Only users with 'Admin' level permissions on the Prime Contracts tool can leave comments.
    • Enable Payments. Place a checkmark in this box to enable payments on the prime contract.
  9. Click Save. 

See Also

 

If you would like to learn more about Procore’s prime contract software and how it can help your business, please visit our construction contract management software product page here.