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Procore

Create Owner Invoices (Beta)

 In Beta
This page details the modernized owner invoice experience.

Objective

To generate an owner invoice to bill an upstream collaborator for work on a prime contract.

Background

When managing your construction project in Procore, you can generate an owner invoice to bill an upstream collaborator on a prime contract. Then, submit the owner invoice.

Things to Consider

  • Required User Permissions:
    • 'Admin' level permissions on the project's Prime Contracts tool.
  • Additional Information:

Prerequisites

Steps

  1. Navigate to the project's Prime Contracts tool.
  2. Find the contract for which you want to generate an invoice. 
  3. In the Number column, click the link to open it.
    prime-contracts-number.png
  4. In the contract, click the Invoices tab. 

    prime-contracts-invoices-tab.png
     
  5. Click + Create and choose Create Invoice from the drop-down menu. 
     Tip
    Is the menu option grayed out? To activate this option, place the contract into the Approved or Complete status. 
    prime-contracts-create-invoice-menu.png

    This opens the 'New Invoice for [Contract]' page.
  6. In the Create Invoice card, do the following:

    create-invoice-prefill-checkboxes.png
     Note
    An asterisk (*) below indicates the field is required. 
    • Invoice No.*
      Enter an invoice number.
    • Billing Period
      Procore selects the open billing period's date range or, if no open period, the most recent period's date range.
       Tip

      How do you create a billing period? Only an invoice administrator can create billing periods with the Invoicing tool. See Create Billing Periods

  7. Choose the prefill settings to populate the new invoice.
  8. Click Create.
    Procore creates the invoice. Continue with the next step.