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Procore

About Owner Invoices (Beta)

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 In Beta
This page details the modernized owner invoice experience.

Objective

To provide Procore users with information about owner invoices in Procore. 

Background

The Invoice Management solution features the Project level Invoicing tool. This tool handles two types of invoices: subcontractor invoices and owner invoices. Owner invoices originate in the project's Prime Contracts tool. Before you can create an owner invoice, your project team must create a prime contract for the project, establish a billing period, and decide who has permissions to generate an invoice.

 Tip
An Owner Invoice is an application for payment, typically submitted by a General Contractor (GC) or Construction Manager (CM) to an Owner to provide an itemized record of the amount due for work performed. In Procore, an owner invoice is equivalent to an accounts receivable invoice.

Prerequisites

Steps

Create Your Owner Invoices in Procore

The steps for creating owner invoices in Procore include:

Step Description Learn More
Decide who will have permission to create an invoice. In Procore, only an invoice administrator can create owner invoices.  How do I add invoice administrators to Procore?
Optional. Decide if you want to collect signatures with DocuSign® There are two (2) ways to collect signatures on prime contracts and invoices: DocuSign®
Configure the Invoice Management tools Configure the invoicing settings in the Prime Contracts and Invoicing tools. See Configure Settings: Prime Contracts and Configure Settings: Invoicing. Prime Contracts and Invoicing
Establish a billing period Create a billing period and place it in the Open status. A billing period defines the start, end, and due date for submitting an invoice. Manage Billing Periods
Create a prime contract Owner invoices originate from a prime contract. You can create multiple prime contracts in a Procore project. See Are there any system limitations when projects have multiple prime contracts? A prime contract must be in the 'Approved' status before you can create an invoice.  Create Prime Contracts
Configure the 'Advanced Settings' tab on the prime contract  For best results, configure the advanced settings before you add line items to the SOV and before you create invoices for the prime contract.  Edit the Advanced Settings Tab on a Prime Contract
Create an invoice Learn the options for creating invoices with the Prime Contracts tool. Only invoice administrators can create owner invoices.  Create Owner Invoices
Edit an invoice Learn how to edit an invoice. When finished, change its status to Approved.  Edit Owner Invoices
Optional: Complete the signature process in DocuSign® Once Approved, you can optionally complete the signature process in DocuSign®. Complete Owner Invoices with DocuSign®
Optional: Sync invoices with an integrated ERP system You'll need to determine if your ERP connector supports owner invoices. ERP Integrations

See Also