Update and Upload a Project Schedule File

Objective

To update the project schedule in the native software and upload the schedule updates into Procore.

Things to Consider

Required User Permissions:
- 'Admin' level permissions on the project's Schedule tool.
Additional Information:
- Project schedules cannot be edited in Procore. The only field that can be edited within Procore is the 'Percent Complete' field from a mobile device, see 'How do I allow users to update the 'Percent Complete' field in the Schedule tool?'. Project schedules must always be updated in the third-party software application (e.g., Microsoft Project, Asta Powerproject, etc.) and then uploaded into Procore again.
- If you are using a file based schedule software like Microsoft Project or Asta, and have a Windows computer, Procore recommends that you update your schedule through Procore Drive. See Integrate a Microsoft Project Schedule using Procore Drive.
  Note: Any file based scheduling software will work with Procore Drive!
- If you are using Primavera P6 and have a Windows computer, Procore recommends that you update your schedule through Procore Drive. See Integrate a Primavera P6 Schedule using Procore Drive.

Important

If you are uploading an updated project schedule into Procore via the drag and drop in the project level Schedule tool, make sure to use the same file name that was previously uploaded. This way the information in the Schedule Change Request History section will NOT be cleared. In addition, this will help ensure you do not have duplicate Lookahead Schedule Activities.

Supported File Formats:
The file types listed below can be uploaded directly:
- MPP (Microsoft Project)
- MPX (Microsoft Project, SureTrak)
- XER (Primavera P6, Primavera Contractor)
- PP (Asta Powerproject, Asta Easyplan)
- XML (Formatted for Microsoft Project, e.g. Smartsheet, OpenProject)
- XML (Primavera PMXML)
- PPX (Phoenix Project Manager)
- FTS (FastTrack Schedule)
- POD (ProjectLibre)
- GAN (GanttProject)
- PEP (TurboProject)
- PRX (Primavera P3)
- STX (Primavera SureTrak)
- CDPX (ConceptDraw PROJECT)
- CDPZ (ConceptDraw PROJECT)
- SP (Synchro Scheduler)
- ZIP (Compressed file containing one of the supported file types listed above)

Steps

Navigate to the project's Schedule tool.
From the Gantt view, click + Upload Schedule.
Note: You are automatically redirected to the Update Schedule page in the tool's Configure Settings.
Select a schedule file from your computer.
- Click the Attach File link and select your schedule file.
  OR
- Drag the schedule file from your computer to the Drag and Drop File area.
Navigate to the schedule file on your computer or network, then click Open.
Scroll to the bottom of the page and click Update.
Note:
- A "Schedule Uploaded, processing should start soon" message appears. Your schedule is placed into a job queue and the system updates the schedule on a task-by-task basis. Depending on the number of jobs in the queue and the size of your project schedule, the overwrite process may take some time to complete. You can continue working in Procore during this process
- Important! While the schedule is being updated, it is recommended that you do not attempt to upload another schedule update. Doing so will add a second job to the queue and jobs will be processed in the order they were uploaded into the system.

File Upload Via Procore Drive

Launch Procore Drive on your computer.
Log In Using your Procore Credentials.
Select your company and project from the drop-down menus.
Select the Schedule tab.
Click Upload Schedule.
Notes: If the project scheduling preference is currently configured for a 'Primavera Integration', click the Schedule File Integration from the drop-down menu.
After the initial upload, and you subsequently proceed to update the schedule file you will do it through Procore Drive by clicking “Launch Schedule”, and that will open the schedule file in its native application (e.g. Microsoft Project, Phoenix or Asta Powerproject)
Browse your local file system and select the appropriate Microsoft Project, Phoenix or Asta Powerproject file (*.mpp, *.pp, *.ppx, etc).
Click Open.
Verify that you can see your schedule and all of its data under your project’s Schedule tool.
Note: After you upload your initial schedule, Procore will now manage that file and save that version in the Documents tool in a locked folder called 'Schedules'. This folder is only accessible to Document tool Admins and serves the purpose of version control and an audit record. See Update the Procore Project Schedule via Procore Drive (Microsoft Project, Asta, Phoenix).