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Procore (en-CA)

Edit the 'Invitation to Tender' Email in Portfolio Financials

The information in this tutorial applies to accounts with the Portfolio Financials product in Procore. Reach out to your Procore point of contact for more information. 


To edit the 'Invitation to Tender' email for a Tender Room in Portfolio Financials.


When inviting tenderers, Procore automatically generates a pre-formatted invitation email with details from the Tender Room. Before inviting tenderers, you have the opportunity to edit the message. 

Things to Consider

  • Required User Permissions:
    • 'Limited' access to the project or higher.
      Note: Users with 'Limited' access must be on the Bid Room Team for the project. 
  • Additional Information:
    • Any changes to the email must be made before you send out the invitations to tender.



  1. If you are in the process of inviting bidders after publishing a Bid Form, click Invite Bidders and continue to Step 2.
    If you are inviting additional bidders, click Invite More Bidders on the Manage Bids tab. 
  2. Select the bidders you want to invite.
  3. Click Continue.
  4. Click into the Subject or Body fields of the email to edit the text.
  5. When you are done updating the email and are ready to send the invitation email to the selected tenderers, click Send Invitations to Tender.