Add a Contract to a Cost Item in Portfolio Financials

Objective

To add a contract to a cost item in the Cost Tracker of a Portfolio Financials project.

Background

The Cost Tracker section in Portfolio Financials is used to track committed and forecasted costs against your budget over the course of a project. Holds are used to track any potential or anticipated project costs that you want to "hold" money for, but have not yet submitted as a formal cost.

Things to Consider

• Required User Permissions:
  • 'Full Access' to the project or higher. 
• Additional Information:
  • If the cost item is associated with a Tender Room, see Set Up a Contract Room from a Tender Room in Portfolio Financials.

Steps

1. Navigate to the Cost Tracker section of the Project Page. 
2. Click the arrow  icon next to the cost item. 
3. Click Add Contract.
4. Fill out the necessary information in the Contract Overview section.
5. Add documents to the Documents section as necessary.
6. Click Continue.
   This creates the Contract Room. 
7. Select and add any vendor contacts you want to share the contract with.
8. When you are ready to share the contract, click Share.

See Also

• View the Contract Room in Portfolio Financials
• Add a Cost Item to the Cost Tracker in Portfolio Financials