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How can I use the 'Site Safety Inspection' template on my project?

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Answer

The Company level Inspections tool includes an industry-led Site Safety Inspection template that you can use as starting point for customizing your project's own site safety template. 

Preview

inspections-site-safety-inspection.png

Steps

Step 1: Optional. Edit the Inspection Template at the Company Level

If you want to make changes to the inspection template that will impact all projects the template is used on, we recommend editing the inspection template at the Company level before adding the template to your projects.

See Edit a Company Level Inspection Template OR

Click here to view the steps.  

  1. Navigate to the Company level Inspections tool.
  2. Locate the template and click Edit.
  3. Choose from these editing options:
    • To modify a field, click on any of the editable fields and either type over the existing entry or select a different entry from the drop-down list. 
    • To add or edit an individual item's response type, select a response type from the Response Types dropdown menu.
      OR
      Add or edit a response type for multiple items by following these steps:
      1. Mark the checkboxes next to the items to update.
      2. Click Bulk Actions.
      3. Click Edit.
      4. Select the response type from the Response Types dropdown menu.
    • Click Apply.
    •  Note
      The following Response Type options are available:
      • Pass/Fail: Users can respond to items by selecting 'Pass' or 'Fail'.
      • Conforming/Non-Conforming: Users can respond to items by selecting 'Conforming' or 'Non-Conforming'.
      • Safe/At Risk: Users can respond to items by selecting 'Safe' or 'At Risk'.
      • True/False: Users can respond to items by selecting 'True' or 'False'.
      • Yes/No: Users can respond to items by selecting 'Yes' or 'No'.
      • Number: Users can respond to items in the form of any positive or negative number up to 15 characters.
      • Text: Users can respond to items with free-form text. There is no character limit to text responses.
      • Date: Users can respond to items by adding an appropriate date.
      • Custom Response: Add an existing custom response set you want to associate with the item. See Create a Custom Response Set for Inspections.
    • To delete a template item, click the 'x' to the right of the item heading.
    • To delete a template section, click the 'x' to the right of the section heading. Click Delete to confirm your decision to delete the section.
    • To add an item, click into the 'Enter item description' field below the section's last inspection item.
      Notes:
    • To add a Section, click + Add section to add a section to your inspection template. Enter a title for your section. When you are done, simply click out of the section. 
      Note: You can use a drag-and-drop operation to reorder items in an inspections section.
  4. Click Update to save your changes.

Back to Steps

Step 2: Add the Inspection Template to a Project

The inspection template needs to be added to the Project level Inspections tool in order for it to be used on that project.

See Add Company Level Inspection Templates to Your Project OR

Click here to view the steps.  

  1. Navigate to the Project level Inspections tool.
  2. Click the Configure Settings  icons-settings-gear.png  icon.
    Note: For more information on configuring your advanced settings, see Configure Advanced Settings: Inspections.
  3. Click the Templates tab.
  4. Click Import Company Templates.
    Note: This button will be disabled if you have not first Created a Company Level Inspection Template.
  5. Mark the checkbox next to one or more company inspection templates to use on this project.
    Notes:
    • Only templates that you haven't added to your project will appear for you to select.
    • To narrow your options down, filter templates by Type or Trade by clicking the Add Filter drop-down menu.
  6. Click Import Templates.
    Note: Project templates may be modified here throughout the duration of the project, but changes will only be reflected on project inspections that are created from the modified template.

Back to Steps

Step 3: Optional. Edit the Inspection Template at the Project Level

If you want to make changes to the inspection template that will only impact one project the template is used on, we recommend editing the inspection template at the Project level after you have added it to your project.

See Edit a Project Level Inspection Template OR

Click here to view the steps.  

  1. Navigate to the Project level Inspections tool.
  2. Click the Configure Settings icon.
  3. Click Templates.
  4. Click Edit next to the inspection template that you want to edit.
    Note: An icon-key-lock.png icon indicates a Company level Inspection template has been added to the project. 

    inspections-edit-project-template-list.png
  5. Under 'General Information', edit the following fields:
    Note: If the template you are editing is a Company level Inspection template, certain fields cannot be edited in the Project level Inspections tool. These fields are indicated by an icon-key-lock.png icon.
    • Name icon-key-lock.png: Title your inspection. This will show up on your inspections log page and will help you differentiate between your inspections within your project. This is a required field.
    • Type icon-key-lock.png: Choose from the list of inspection types added to the company (e.g. Safety). (Note: If you have not added inspection types to your project, see Configure Advanced Settings: Company Level Inspections. You will need to have 'Admin' level permissions on the Company level Inspections tool.)
    • Trade icon-key-lock.png (Optional): Give your inspection a trade (e.g. Electrical, plumbing). (Note: Your company's trade list can be managed at your company level's Admin tab under 'Trade Configuration.) 
    • Company Description icon-key-lock.png: Company level Inspection templates may include a separate description.
    • Description (Optional): Include any relevant details about the inspection.
    • Attachments: Attach any relevant files to the templates by clicking Attach Files. 
      Note: If you try to create an inspection template without a name or with a name that already exists, there will be an error message details the reason. You can create an inspection with the same name as one in the Recycle Bin, but once you name it the same, you cannot restore a template in the Recycle Bin without first editing an inspection template to change the name.
  6. To edit existing sections and items on the template, hover your cursor over the field you want to edit and click on the pencil icon that appears.
    Note: Existing sections and items cannot be edited on Company level inspection templates in the Project level Inspections tool.
  7. To add new sections and items to your inspection template:
    • Click +Add Section to add a section to your inspection template. Fill in the field with the title of your section. When you are done, click out of the section or press ESC on your keyboard.
    • Click +Add Item to add an item under your current section.
      Note: You can drag and drop items in any order you wish after you make more than one.
    • Add Item Details: Hover your cursor below the item name and click the pencil icon that displays to add any additional details to the item.
      Note: This field only exists at the Project level.
  8. Select a response type for individual items from the Response Types dropdown menu.
    OR
    Select a response type for multiple items by following these steps:
    1. Mark the checkboxes next to the items to update.
    2. Click Bulk Actions.
    3. Click Edit.
    4. Select the response type from the Response Types drop-down menu.
    5. Click Apply.
       Note

      The following Response Type options are available:

      • Pass/Fail: Users can respond to items by selecting 'Pass' or 'Fail'.
      • Conforming/Non-Conforming: Users can respond to items by selecting 'Conforming' or 'Non-Conforming'.
      • Safe/At Risk: Users can respond to items by selecting 'Safe' or 'At Risk'.
      • True/False: Users can respond to items by selecting 'True' or 'False'.
      • Yes/No: Users can respond to items by selecting 'Yes' or 'No'.
      • Number: Users can respond to items in the form of any positive or negative number up to 15 characters.
      • Text: Users can respond to items with free-form text. There is no character limit to text responses.
      • Date: Users can respond to items by adding an appropriate date.
      • Custom Response: Add an existing custom response set you want to associate with the item. See Create a Custom Response Set for Inspections.
  9. Click Create when you are finished creating your inspections template.
  10. After adding your first section, press TAB on your keyboard to save the current section and add a new one below it. Use the Enter key to save the current item you're on and add an item below it.
    Note: You can delete any section or item by clicking the x to the right of each section. You can reorder individual items within a section or you can reorder whole sections of your template by dragging your item/section by the icon with three horizontal lines. You will not be able to delete any fields that are created at the Company level.
  11. Click Update when you are finished updating your inspection template.

Back to Steps

Step 4: Perform the Inspection

 Tip
Inspections can also be performed using Procore's iOS and Android mobile applications. See Perform an Inspection (iOS) and Perform an Inspection (Android).

See Perform an Inspection OR

Click here to view the steps.  

 Tip

To save time, use the TAB and ENTER keys on your keyboard to switch between sections and buttons.

  • When you press TAB, it will save your input and move to the next section or button.
  • When you press ENTER, it will activate the button you are on.
  1. Navigate to the Project level Inspections tool.
  2. Click View next to the inspection you want to perform.
    Note: You will notice a number after the title of your inspection. This number denotes the number of the type of inspection you are performing. For example, if you have 7 inspections in Windows inspections, and you wish to create and perform another windows inspection, you will see 'Windows #8' as the title of the inspection for organizational purposes.
  3. Scroll down to the 'Inspection Items' section. As you perform your inspection, mark the items or sections according to their accompanying response option.

    clipboard_ee662449665f9cc101edc548256aed988.png

    Note: Each inspection item has an activity feed that includes the following information: Response Changes, Attachments, Photos, Comments, and Observations. 
  4. If you are performing an inspection that includes a section that is no longer applicable to the project, toggle the Mark section as N/A on to mark all inspection items in that section as N/A. Any previously marked inspection items in that section will be overridden with N/A, and the section will be collapsed. Expand the section again by clicking the caret on the right, or turn off the toggle by clicking it again. This gives the items in a section no status, and the history will reflect the status changes. 
  5. Optional: Add comments to an inspection item.
  6. Optional: Add attachments to an inspection item. 
  7. Optional: Create an observation from an inspection.
  8. As you perform the inspection, the wheel at the top of the page will provide a breakdown of your responses.

    inspections-view-piechart.png

Back to Steps

Step 5: Close the Inspection

Once the inspection has been performed, the final step is to close the inspection.

See Close an Inspection OR

Click here to view the steps.  

  1. Navigate to the Project level Inspections tool.
  2. Click View next to the inspection you want to close. 
  3. Click the vertical ellipsis icon-ellipsis-options-menu.png and select Close.
  4. Click Confirm.

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