Add a New Payment to the Payments Issued Tab of a Commitment

Objective

To add a new payment to the Payments Issued tab of a commitment to keep track of subcontractor invoice payments.

Background

To keep track of any payments that your company issues for subcontractor invoices, you can use the steps below to add a payment record to the Payments Issued tab on a commitment. 

Things to Consider

• Required User Permission:
  • 'Admin' on the project's Commitments tool. 
• Prerequisites:
  • Enable the Invoicing tool on the project. See Add and Remove Project Tools.
  • Enable the Payments Issued Tab for Invoicing
  • Enable the Payments Issued Tab on a Commitment

Steps

1. Navigate to the project's Commitments tool.
2. Click the Summary or Detailed tab. 
3. Locate the commitment that you want to add a payment for. Then click Edit.
4. Click Payments Issued.
5. Click Edit.
6. Under New Payment, do the following:
   
   • Invoice. Select an existing invoice from the drop-down list. 
     Note: If the payment is linked to the invoice, the 'Payment Status' column on the Invoices page will update from Unpaid to either Partially Paid or Paid for the current billing period only.
   • Payment Method. Select a payment method from the drop-down list: Check, Credit Card, and Electronic.
   • Date. Select the date you wish to record the issued payment.
   • Payment #. Enter in the related payment number for the issued payment.
   • Invoice #. Enter in the related invoice number for the payment issued.
   • Check #. Enter in the related check number for the payment issued.
   • Note. Enter in any additional notes regarding the issued payment for recording purposes.
   • Amount. Enter in the amount of the payment.
   • Attachments. Attach any relevant files or documents.
7. Click Add. 

See Also

• Enable the Payments Issued Tab on a Commitment