Add a Line Item to a Commitment's Schedule of Values
Objective
To add a line item to the Schedule of Values (SOV) on a purchase order or subcontract.
Background
After you create a new purchase order or subcontract, you can use the steps below to update the SOV with the individual line items.
Things to Consider
- Required User Permissions:
- 'Admin' level permissions on the project's Commitments tool.
Prerequisites
- Create a Purchase Order or Create a Subcontract
- Set the accounting method on the contract. See Edit the Advanced Settings Tab on a Commitment.
Steps
- Navigate to the project's Commitments tool.
- Under the Contracts tab, locate the purchase order or subcontract. Then click Edit.
- Click Schedule of Values.
- Click Add Line.
- Follow the appropriate steps depending on whether your accounting method is Amount Based or Unit/Quantity Based:
Note
To edit your accounting method before adding SOV line items, see Edit the Advanced Settings Tab on a Commitment. To learn more, see How do I set the accounting method for a contract?- For contracts using the Amount Based accounting method:
- #
Automatically enters a line item number in sequential order. - Change Event Line Item
If you have change events enabled, you can select a change event line item if the commitment needs to be linked to a change event. - Budget Code
Select a budget code from the list or click Create Budget Code to create a new one. See What is a budget code? - Description
Enter a description for the line item. For example, type: Monthly Service Fee - Amount
Enter the amount of the cost. - Billed to Date
The system automatically calculates the amount billed on the commitment up to the current date. - Amount Remaining
Enter the amount that has NOT been billed to the current date. - Tax Code
Enter a tax code to use for this line item. This field only appears if you have enabled the tax codes feature. See How can I use tax codes on a project?
- #
- For contracts using the Unit/Quantity Based accounting method:
- #
Automatically enters a line item number in sequential order. - Change Event Line Item
If you have change events enabled, you can select a change event line item if the commitment needs to be linked to a change event. - Budget Code
Select a budget code from the list or click Create Budget Code to create a new one. See What is a budget code? - Description
Enter a description for the line item. For example, type: Monthly Service Fee - Qty
Enter the number of units. - UOM
Enter the Unit of Measure (UOM).Notes
- To view the default options in the list, see Which units of measure (UOM) are included on Procore's master list?
- To update the available options in the list, see Update a Unit of Measure to the Unit of Measure Master List.
- Unit Cost
Enter the Unit Cost in the box provided. - Amount
The system automatically calculates the subtotal for you, based on the Qty, UOM, and Unit Cost entries. - Billed to Date
The system automatically calculates the amount billed on the commitment up to the current date. - Amount Remaining
Enter the amount that has NOT been billed to the current date. - Tax Code
Enter a tax code to use for this line item. This field only appears if you have enabled the tax codes feature. See How can I use tax codes on a project?
- #
- For contracts using the Amount Based accounting method:
- Choose one of these options:
- Save. Click this button to save the changes to the SOV.
- Save & Email. Click this button to save the change to the SOV and email the updates to the invoice contact.