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Add Employees to a Timesheet

Also available on  ios-gray-icon.jpg android-gray-icon.jpg  


To add employees to a timesheet using the Project level Timesheets tool. 


The Timesheets tool lets you add employees, workers, and crews to a daily timesheet. This allows your team to create timecard entries for your employees. Before you can add employees to a timesheet, they must be added as employees in the Project Directory. Then you can use the steps below to add your employees to a timesheet. 

Things to Consider

  • Required User Permissions:
    • To edit any timecard entry:
      • 'Admin' level permissions on the project's Timesheets tool.
    • To edit any non-approved timecard entry:
      • 'Admin' level permissions on the project's Timesheets tool.
      • 'Read Only' or 'Standard' level permissions with the Review & Edit Timesheets granular permission enabled on your permissions template.
    • To edit a timecard you created:
      • 'Standard' level permissions on the project's Timesheets tool.
  • Important:
    • When you edit a signed timesheet, Procore removes the signature. The employee must sign it again. See Sign a Timesheet (Android) and Sign a Timesheet (iOS).
    • Zero (0) hour entries are supported. This provides your team with the flexibility it needs to enter time off and per diem. 
  • Additional Information:
    • Depending on your permissions, you may need to change the status of the timesheet to edit the timesheet.
    • 'Approved' timecard entries:
      • Can only be edited by a user with 'Admin' permissions on the Company level Timesheets tool. 
      • Cannot be deleted.
      • Can only be marked as 'Completed' in the Company level Timesheets tool.
    • 'Completed' timecard entries:




  1. Navigate to the project's Timesheets tool. 
  2. Locate the timesheet to modify. Then click the vertical ellipsis  icon-ellipsis-options-menu.png  on the top-right of the timesheet and choose Add Employees from the drop-down menu. 
  3. in the left pane of the 'Add Employees' window, highlight 'All Employees'. 
  4. In the center pane, choose from these options:
    • To add all of the employees listed, click Select All.
    • To add specific employees, mark the checkbox(es) next to the crew members you want to add to the timesheet.
  5. Click Add.
    This adds the selected employees to the timesheet. You can continue editing the timesheet. 

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