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Add a Budget Line Item

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Objective

To add a new line item to a project's budget. 

Background

A budget line item is a row in a data table that represents a project expenditure by cost code and cost type. If you want to perform job costing on your project, you can also present your project expenditures by sub job. Depending on your specific project, a budget can have hundreds or even thousands of line items on it. After creating a new Procore project, setting up a budget can be accomplished by adding budget line items to the project's Budget tool. To do this, you use the steps below to manually add each line item to your budget. Alternatively, you can import line items in bulk using the steps in Import a Budget.

Things to Consider

  • Required User Permissions:
    • To add a new line item to a budget, 'Standard' level permissions or higher assigned to you on the 'Permissions Table' in the project's Budget tool. Note: If 'Standard' permission was assigned using a permission template, the 'Modify Original Budget Amount' granular permission must be enabled on your permissions template. If the granular permission is NOT enabled, line items can only be created with no value.
      OR
    • To edit the original budget amount:
  • Additional Information:
  • For companies using the erp3 (1).png ERP Integrations tool: Show/Hide  

Prerequisites

Your company's Procore Administrator must complete these steps:

Steps

  1. Navigate to the project's Budget tool. 
  2. Click Create Budget Line Item.
  3. Add your line item in the data entry area as follows:
     Note
    Procore's Work Breakdown Structure includes two (2) default segments (cost code and cost type) and one (1) optional segment (sub job). To learn more, see What are segments and segment items?
    1. (Optional) Sub Job. Select a sub job from the drop-down list.
    2. Cost Code. Select a cost code from the drop-down list. 
    3. Cost Type. Select a cost type from the drop-down list. 
    4. Calculation Method. Choose the option button that corresponds to the desired calculation method for the line item:
      • Calculate Subtotal Automatically. Choose this option if you want the system to automatically calculate the Original Budget amount based on your Unit Quantity, UOM, and Unit Cost entries. 
        OR
      • Override Subtotal Manually. Choose this option if you want to manually enter the Original Budget amount, which overrides the system's automatic calculation.
    5. Unit Qty. Enter a numeric value in this box to indicate the number of units that correspond to the unit of measurement that you specify.
    6. Unit of Measure (UOM). Select a unit of measure from the drop-down list. To learn about the default selections in this list, see Which units of measure are included in Procore's master list? and Add a Unit of Measure to the Unit of Measure Master List.
    7. Unit Cost. Enter the monetary cost in this box to indicate the cost per unit of measurement.
    8. Original Budget. Enter the total amount for the new line item. Do not enter commas and/or currency symbols in this field.
  4. Click Add.
  5. Repeat the steps above until all of your project's budget line items have been added. 

Next Steps

See Also