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Procore (en-CA)

Create Invoice Contacts

Objective 

To add an invoice contact to a purchase order or subcontract in a Procore project.

Background 

An Invoice Contact is a person who ensures that a subcontractor invoice is submitted to an upstream contractor for payment. In Procore, an invoice contact is always an employee of the designated 'Contract Company' on a purchase order or subcontract. The contract company is the party responsible for performing work and/or supplying materials for a project.

While creating a purchase order or subcontract, you can add one or more invoice contact(s) using the steps below.

Things to Consider

Prerequisites

Steps

  1. Navigate to the project's Commitments tool.
  2. Click the Summary or Detailed tab. 
  3. Locate the commitment to work with. Then click Edit
  4. Select one or more individuals from the Invoice Contacts drop-down menu.
    Note: If the individuals you want to select are not listed in this menu, see 'Things to Consider' above.
  5. Click Save
    Notes:
    • Invoice contacts will receive email messages when:
      • The invoice status is updated to Revise and Resubmit
      • The subcontractor SOV status is updated to Revise and Resubmit.
      • After a user with 'Admin' permission clicks the Create & Email or Save & Email button on the General tab of the commitment. 
      • The invoice contact receives the Invitation and Reminder email. They are also automatically added to the Private section of the General tab on a commitment.