Create a Schedule of Values on a Prime Contract using the Project's Budget

Objective

To create line items on a prime contract's Schedule of Values (SOV) using the line items from a project's budget. 

Background

After your construction project's original budget is finalized in the project's Budget tool, it is recommended that you lock the budget. Once locked, you can use the steps below to quickly import your budget line items to your prime contract's SOV. With this action, each line item on the project's budget creates a line item on the contract's SOV. 

Things to Consider

• Required User Permissions:
  • 'Admin' level permissions on the project's Prime Contracts tool.

     Note

    To limit Procore users from viewing your contract data, configure the granular permissions feature when applying permission templates. See Manage Project Permissions Templates and Grant Granular Permissions in a Permission Template.
• Additional Information:
  • To complete the steps below, the contract will need to be in the 'Draft' status. However, if the 'Enable Always Editable Schedule of Values' setting is turned ON in this tool, users with the required user permission to Edit a Prime Contract can edit the Schedule of Values when a contract is in any status. To learn more, What is the 'Enable Always Editable Schedule of Values' setting?

     Note

    If you have incoming line items from the project's Budget tool (see Create the SOV from the Project's Budget below) and the amounts in those line item(s) are lower than the amount(s) billed on those line item(s) in a GC/Client invoice, funding invoice, or owner invoice, an error message notifies you that the line items cannot be imported from the project's budget. 
• Limitations:
  • If you have created multiple prime contracts, please be aware that you can import budget line items to a Prime Contract's Schedule of Values (SOV). However, you do NOT have the ability to choose which budget line items that you want to import. To learn more, see Are there any system limitations when creating multiple prime contracts?

Prerequisites

• Create your project's budget. See Set up a Budget. 
• Lock your project's budget. See Lock a Budget. 
• Create a prime contract in the  'Draft' status. See Create Prime Contracts.
• Ensure your prime contract's SOV is blank. You can only use the steps below when a prime contract's SOV has zero (0) line items. 
• Set the accounting method on the contract. See How do I set the accounting method for a contract or funding? and Edit the Advanced Settings on a Prime Contract.

Steps

1. Navigate to the project's Prime Contracts tool. 
2. Locate the contract to update. Then click its Number link.
3. Click the Schedule of Values tab.
4. ​Below the 'Schedule of Values' table, click Import. Then choose SOV from Budget from the drop-down menu.
   
   
    
5. In the 'Import Schedule of Values from Budget?' window, click Import. 
   • If the SOV is blank, the following message appears. 
     
     
   • If the SOV has existing line items, all existing line items will be replaced with the line items in the budget.
     
     
     Procore replaces any existing line items on the Schedule of Values with the line items current in the project's budget. This can take several minutes. Once the import is complete, a GREEN banner appears to indicate the action was successful and the line items appear in the 'Schedule of Values' table. 

Next Steps

• Update the Schedule of Values on a Prime Contract

See Also

• Create Prime Contracts