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Close a Deficiency List Item

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To close a deficiency list item once all the work for that item has been accepted.


Closing a deficiency list item is different from marking it as "Resolved" because it signifies that the Deficiency Item Manager reviewed and verified that the issue was resolved. While Assignees on a deficiency list item can mark an item as "Ready for Review," only the Final Approver or an 'Admin' level user can close a deficiency list item. 

Things to Consider 

  • Required User Permissions:
    • 'Standard' or 'Admin' level permissions on the project's Deficiency List tool.
      • A 'Standard' level Creator can only close deficiency list items that they have created when the item's status is in 'Draft,' and  'In Dispute.' 
      • A 'Standard' level Final Approver can only close deficiency list items when the item's status is marked as 'Ready to Close.'
        Note: If a user with 'Standard' level permissions is designated as a Deficiency Item Manager, that user can perform any action that a regular Deficiency Item Manager can. They do not have to be the creator of the deficiency list item. See Configure the Default Deficiency Item Manager Role and Grant a Standard User Permissions to Act as a Deficiency List Manager.
  • Additional Information:



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  1. Navigate to your project's Deficiency List tool.
  2. Click Edit next to the item you want to close.
  3. Close the item by choosing one of the following options:
    • Click Close Deficiency List Item  
    • Select 'Closed' from the Status drop-down list and click Save.
      Note: If the 'Closed' item is linked to a drawing, the Deficiency List icon will appear gray on the associated drawing.