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Procore

Deficiency List

The Deficiency List tool is used at the end of a project to keep track of remaining items to complete, assign responsibility, and maintain due dates.

 
 
 
 
 
 
 
 
 
 
  • Create, manage, attach drawings/photos, and assign deficiency list items to users from a mobile device or computer
  • Set a due date, distribute deficiency list tasks, and automatically send overdue email notifications to responsible parties
  • Give assignees the ability to view, respond to, and complete deficiency list items from a mobile device in the field
  • Monitor and track deficiency list items by status (i.e., open, closed, or pending) and maintain a real-time history of all actions

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Mobile

Create a Deficiency List Item (Mobile)
 
View a Deficiency List Item (Mobile) - Subcontractor as Collaborator
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 
Resolve a Deficiency List Item (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Deficiency List Settings

 

Import Deficiency Items

 

Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Review and Close Deficiency List Items

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Subcontractor - Resolve a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Subcontractor - View a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Configure Deficiency List

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as a Client - Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Respond to a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create Deficiency List Items from the Drawing Tool (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Close a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Configure the Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Close a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Configure the Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Respond to a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Configure Deficiency List Settings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Create a Deficiency List Item

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Accept and Close a Deficiency List Item

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 
Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Import Deficiency Items
 

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 
Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Import Deficiency Items
 

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Web

Configure Deficiency List Settings
 

Mobile

Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Import Deficiency Items
 

Review and Close Deficiency List Items

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Import Deficiency Items
 

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Respond to a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 
Create a Deficiency List Item (Mobile)
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 

Mobile

Create a Deficiency List Item (Mobile)
 
View a Deficiency List Item (Mobile) - Subcontractor as Collaborator
 
Respond to a Deficiency List Item (Mobile)
 
Close a Deficiency List Item (Mobile)
 
Resolve a Deficiency List Item (Mobile) - Subcontractor as Collaborator
 

OUTDATED VIDEOS - Removed from Support Site and Certifications

Configure Deficiency List Settings

 

Import Deficiency Items

 

Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Review and Close Deficiency List Items

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Subcontractor - Resolve a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Subcontractor - View a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Configure Deficiency List

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Admin - Import Deficiency Items into the Project Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as a Client - Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Respond to a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Create Deficiency List Items from the Drawing Tool (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Close a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Specialty Contractor as Client - Configure the Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Close a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Configure the Deficiency List Tool

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Respond to a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Owner - Create a Deficiency List Item (Mobile)

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Configure Deficiency List Settings

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Create a Deficiency List Item

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Superintendent - Accept and Close a Deficiency List Item

 

Video content may not accurately reflect the current state of the system, and/or it may be out of date.

Deficiency List

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png: Denotes an action supported in Procore's iOS and/or Android mobile application.

icon-mindtouch-table-check.png+ : Indicates that one or more granular permissions are available for the task. See the relevant tutorial or Grant Granular Permissions in a Project Permissions Template for more information.

Task None Read Only Standard Admin
Add Attachments to a Deficiency List Item       icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add Comments to Deficiency List Items     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Assign a Deficiency List Item to a 'Standard' or 'Admin' Level User 2  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Assign a Deficiency List Item to an 'Admin' level User Only  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Close Deficiency List Item 3  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Deficiency List       icon-mindtouch-table-check.png
Customize the Column Display in the Deficiency List Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Project Level Deficiency Item Template       icon-mindtouch-table-check.png
Create a Deficiency List Item 2  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Deficiency Item Template Category at the Project Level       icon-mindtouch-table-check.png
Deactivate a Deficiency Item Template on a Project       icon-mindtouch-table-check.png
Delete a Deficiency Item Template Category at the Project Level       icon-mindtouch-table-check.png
Delete a Deficiency Item Template from a Project       icon-mindtouch-table-check.png
Delete a Deficiency List Item        icon-mindtouch-table-check.png
Edit a Deficiency List Item 6  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Deficiency Item Template Category at the Project Level       icon-mindtouch-table-check.png
Export Deficiency List Log as a PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export the Deficiency List Log as a CSV   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export the Deficiency List Log as a PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Deficiency List Items 7       icon-mindtouch-table-check.png
Respond to a Deficiency List Item 4, 1   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Retrieve Deleted Deficiency Item from Recycle Bin       icon-mindtouch-table-check.png
Search and Filter the Deficiency List  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Notify Assignees of Deficiency List Items  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
View a Deficiency List Item 5  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Change History of a Single Deficiency List Item       icon-mindtouch-table-check.png
View Private Deficiency Items Assigned to User Within the Same Company   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png

Users with 'Standard' level permissions can perform this action if they are listed as the item's Deficiency Item Manager, Assignee or Final Approver or if they have been granted the granular permission "Respond to Deficiency Items Assigned to Users within the Same Company."

'Standard' level users can only list 'Admin' level users as the 'Assignee' on a deficiency list item. However, 'Standard' level users who have been chosen to act as a Deficiency Item Manager from the Deficiency List Settings, can list other 'Standard' level users as the 'Assignee' on a deficiency list item.

'Standard' level users can only close deficiency list items they have created (when the item's status is 'Draft' or 'In Dispute'), or when they have been designated as the item's 'Final Approver' (when the item's status is 'Ready to Close') or designated as the item's 'Deficiency Item Manager'.

Users with 'Read Only' permissions can perform this action if they have been granted the granular permission “Respond to Deficiency Items Assigned to Users within the Same Company.”

5 Users with 'Standard' and 'Read Only' permissions can only view non-private deficiency list items after they have been sent to the Assignee.

Users with 'Standard' permissions can only perform this action for items they created.

This task also requires 'Admin' permissions on the project's Admin tool and 'Standard' permissions on the project's Directory tool.

Below are the notable changes to the project's Deficiency List tool. 

Recent Changes

No recent notable changes.