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Procore (en-CA)

Send Weekly Project and Resource Schedule Emails

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Objective

To send Project and Resource schedule emails to your project and field team.

Things to Consider

  • Required User Permissions:
    • 'Admin' permissions on the project's Schedule tool.
      Note: To view or edit information on the Permissions Table page for the Schedule tool, 'Admin' permission to the project's Directory tool is also required.

Steps

  1. Navigate to the project's Schedule tool.
  2. Click the Configure Settings  icon.
  3. Click Email Settings.
  4. Choose from these options:
    • To send the Weekly Project Schedule:
      1. Mark the Enable Weekly checkbox to send weekly emails to specified users showing all upcoming tasks on the project schedule. 
      2. Next to Settings, set when the emails will be sent and how many weeks will show in the email.
      3. When you're done setting this information, navigate to the Permissions Table page.
      4. Select which users will receive emails by checking the box in the Weekly Project Email column. 
      5. If you would like to send a weekly project schedule immediately, follow the steps below.
        1. Navigate back to the Email Settings page.
        2. Click Send Project Schedule Now.
    • To send the Weekly Resource Schedule:
      1. Mark the checkbox next to Enable Weekly to send weekly emails to specified users showing all upcoming tasks on the project schedule. 
      2. Next to Settings, set when the emails will be sent and how many weeks will show in the email.
      3. When you're done setting this information, navigate to the Permissions Table page.
      4. Select which users will receive emails by checking the box in the Weekly Resource Email column. 
      5. If you would like to send a weekly resource Schedule immediately, follow the steps below.
        1. Navigate back to the Email Settings page.
        2. Click Send Resource Schedule Now.
  5. Click Update to save changes.

See Also