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Procore (en-CA)

User Permissions Matrix - Web (en-CA)

The following reference page is a comprehensive breakdown of all user actions and the specific user permissions (Read Only, Standard, and/or Admin) that are required to be able to perform that action. Since certain tools are available at both the Company and Project levels, be sure to select the appropriate navigational hyperlink below.

Company Level

Project Level


Company Level

Admin

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add a Budget View for Real-Time Labour Costing       icon-mindtouch-table-check.png
Add a Custom Department       icon-mindtouch-table-check.png
Add a Custom Owner Type       icon-mindtouch-table-check.png
Add a Custom Program       icon-mindtouch-table-check.png
Add a Custom Project Region       icon-mindtouch-table-check.png
Add a Custom Project Role       icon-mindtouch-table-check.png
Add a Custom Project Stage       icon-mindtouch-table-check.png
Add a Custom Project Type       icon-mindtouch-table-check.png
Add a Custom Trade       icon-mindtouch-table-check.png
Add a Project Type       icon-mindtouch-table-check.png
Add a Unit of Measure to the Units of Measure Master List       icon-mindtouch-table-check.png
Add an Office       icon-mindtouch-table-check.png
Add Company Level Observation Types       icon-mindtouch-table-check.png
Add Employer Identification Number       icon-mindtouch-table-check.png
Add Multiple Office Locations       icon-mindtouch-table-check.png
Add New Project Dates       icon-mindtouch-table-check.png
Add Root Cause Analysis Fields       icon-mindtouch-table-check.png
Add Task Categories       icon-mindtouch-table-check.png
Apply Configurable Fieldsets to Projects       icon-mindtouch-table-check.png
Configure Cost Code Preferences       icon-mindtouch-table-check.png
Configure Cost Code Preferences for Sage 300 CRE       icon-mindtouch-table-check.png
Configure the Administrative Settings for Procore       icon-mindtouch-table-check.png
Configure Company Webhooks       icon-mindtouch-table-check.png
Configure Single Sign On in the Company Admin Tool       icon-mindtouch-table-check.png
Configure Your Company's Default Project Settings       icon-mindtouch-table-check.png
Create a Meeting Template       icon-mindtouch-table-check.png
Create Custom Portfolio Reports       icon-mindtouch-table-check.png
Create Custom Submittal Log Statuses       icon-mindtouch-table-check.png
Create Custom Submittal Types       icon-mindtouch-table-check.png
Create a New Expense Allocation       icon-mindtouch-table-check.png
Create New Configurable Fieldsets       icon-mindtouch-table-check.png
Delete a Budget View       icon-mindtouch-table-check.png
Delete a Custom Trade       icon-mindtouch-table-check.png
Delete a Meeting Template       icon-mindtouch-table-check.png
Delete a Program       icon-mindtouch-table-check.png
Delete Company Office Locations       icon-mindtouch-table-check.png
Delete Observation Types       icon-mindtouch-table-check.png
Delete Root Cause Analysis Fields       icon-mindtouch-table-check.png
Display Project Number in Change Project Drop-Down Menu       icon-mindtouch-table-check.png
Edit a Meeting Template       icon-mindtouch-table-check.png
Edit an Existing Budget View        icon-mindtouch-table-check.png
Edit and Add Cost Codes and Descriptions       icon-mindtouch-table-check.png
Edit Company Name       icon-mindtouch-table-check.png
Edit Company Office Locations       icon-mindtouch-table-check.png
Edit Configurable Fieldsets       icon-mindtouch-table-check.png
Edit Observation Types       icon-mindtouch-table-check.png
Edit Program Information       icon-mindtouch-table-check.png
Edit Root Cause Analysis Fields       icon-mindtouch-table-check.png
Enable Advanced Forecasting in Procore       icon-mindtouch-table-check.png
Enable Avatars       icon-mindtouch-table-check.png
Enable/Disable Surveys in Procore       icon-mindtouch-table-check.png
Enable Security Settings for Logins, Passwords and Session Timeout Intervals       icon-mindtouch-table-check.png
Enable Terms and Conditions       icon-mindtouch-table-check.png
Enable Vendor Insurance Notifications       icon-mindtouch-table-check.png
Enable the DocuSign Integration in Your Company's Account       icon-mindtouch-table-check.png
Export the Company Standard Cost Code List       icon-mindtouch-table-check.png
Import Cost Codes to Procore       icon-mindtouch-table-check.png
Import Two-Level Cost Codes to the Company Admin Tool       icon-mindtouch-table-check.png
Import Multi-Level Cost Codes to the Project Admin Tool       icon-mindtouch-table-check.png
Manage Apps       icon-mindtouch-table-check.png
Remove Configurable Fieldsets from Projects       icon-mindtouch-table-check.png
Set up a New Budget View        icon-mindtouch-table-check.png
Set Up the Procore Labour Productivity Cost Budget View        icon-mindtouch-table-check.png
Set Default Change Order Configuration       icon-mindtouch-table-check.png
Set Default Cost Types       icon-mindtouch-table-check.png
Set Time Zone       icon-mindtouch-table-check.png
Track Important Project Dates       icon-mindtouch-table-check.png
Upload a Company Logo       icon-mindtouch-table-check.png
View Account Information       icon-mindtouch-table-check.png

* The user must have 'Admin' level permissions on both the Company and Project level Admin tools. 

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Directory

The following table highlights which user permissions are required to perform the described user action.

Important! A user who is granted 'Admin' permissions on the Company level Directory tool is automatically granted 'Admin' permissions across all Project level tools.

Task None Read Only Standard Admin
Add a Company to the Company Directory       icon-mindtouch-table-check.png
Add a Distribution Group to the Company Directory       icon-mindtouch-table-check.png
Add a User Account to the Company Directory       icon-mindtouch-table-check.png
Add an Existing User to Projects in Your Company's Procore Account       icon-mindtouch-table-check.png
Add Insurance for a Vendor in the Company Directory       icon-mindtouch-table-check.png
Allow Users to Create New Projects       icon-mindtouch-table-check.png
Assign a Permission Template to a User in the Company Directory       icon-mindtouch-table-check.png
Change a Project User's Permission Template       icon-mindtouch-table-check.png
Configure Advanced Settings: Company Directory       icon-mindtouch-table-check.png
Customize the Column Display in the Directory Tool       icon-mindtouch-table-check.png
Deactivate a Company in the Company Directory       icon-mindtouch-table-check.png
Delete a Distribution Group from the Company Directory       icon-mindtouch-table-check.png
Designate an Insurance Manager for Your Procore Company       icon-mindtouch-table-check.png
Download a vCard for a User Account in the Company Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Download a Company or User Import Template     icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png
Edit a Distribution Group in the Company Directory       icon-mindtouch-table-check.png
Export the Company Directory to CSV or PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Inactivate a Batch of Companies in the Company Directory       icon-mindtouch-table-check.png
Inactivate a Batch of User Accounts in the Company Directory       icon-mindtouch-table-check.png
Invite a Batch of Procore Users to Join a Company's Procore Account       icon-mindtouch-table-check.png
Invite or Re-invite a User to Procore       icon-mindtouch-table-check.png
Log in to Procore Web icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Merge Companies       icon-mindtouch-table-check.png
Perform Bulk Actions on the Company Directory       icon-mindtouch-table-check.png
Reactivate a Company in the Company Directory       icon-mindtouch-table-check.png
Reactivate a User in the Company Directory       icon-mindtouch-table-check.png
Remove an Existing User from Projects in Your Company's Procore Account       icon-mindtouch-table-check.png
Remove Company Insurance       icon-mindtouch-table-check.png
Request Company and People Imports     icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png
Respond to a 'Welcome to Procore' Email icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search and Filter the Company Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a Company or User Import Template to Procore     icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png
Send a Procore Company to ERP Integrations for Accounting Acceptance       icon-mindtouch-table-check.png
Set Tenderer Information at the Company Level       icon-mindtouch-table-check.png
Switch Between Views in the Company Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Update Expiring Insurance for a Vendor in the Company Directory       icon-mindtouch-table-check.png
Update the Company Import Template Requires Microsoft Excel 2
Update the User Import Template Requires Microsoft Excel 2
Use Bulk Actions > Inactivate in the Company Directory       icon-mindtouch-table-check.png

1  A user with 'Standard' level permission must also be granted the 'Request Company and People Imports' granular permission. See  Grant Granular Permissions in a Permission Template and Request Company and User Imports.

2  The template is designed for use with Microsoft Excel. Although not recommended, you may be able to use a spreadsheet program that is compatible with the XLSX format. A user with 'Admin' level permission or a user with 'Standard' level permission plus the 'Request Company and People Imports' granular permission can download the template from the Procore web application. See Download the Company or User Import Template.

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ERP Integrations

 

Integration by Procore | Integration by Ryvit | Sage 100 Contractor | Sage 300 CRE | QuickBooks


Integration by Procore

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Integration by Ryvit

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Sage 100 Contractor

Sage 300 CRE

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QuickBooks

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Permissions

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Create a Permission Template       icon-mindtouch-table-check.png 1
Delete a Permission Template       icon-mindtouch-table-check.png
Download a Template Assignment Export (CSV)       icon-mindtouch-table-check.png
Duplicate a Permission Template       icon-mindtouch-table-check.png
Edit a Permission Template       icon-mindtouch-table-check.png
Export Permission Templates to PDF       icon-mindtouch-table-check.png
Grant Granular Permissions in a Permission Template       icon-mindtouch-table-check.png
Manage Permission Templates       icon-mindtouch-table-check.png
Rename a Permission Template       icon-mindtouch-table-check.png

1 Users with the appropriate permissions can create project specific permission templates in the Project level Directory tool. See Create a Project Permission Template from the Project Directory.

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Planroom

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Configure Advanced Settings: Planroom       icon-mindtouch-table-check.png
Download Tender Documents * icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Reading Your Tender Package * icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Submit a Tender * icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View All Tender Packages in the Company       icon-mindtouch-table-check.png
View Tender Package (that they have access to) * icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Planroom Tool * icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

*Tenderers need to be added to the Company level Directory in order for you to invite them to tender on a project. Once they are invited to tender, tenderers will automatically be given access to the Planroom. Project managers will not need to give them access manually.

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Prequalification Portal

The following table highlights which user permissions are required to perform the described user action.
Note: Users will only have access to prequalification forms that they have been invited to collaborate on.

Task None Read Only Standard Admin
Edit a Prequalification Form via the Prequalification Portal   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Respond to a Prequalification Change Request   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Submit a Prequalification Form   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Prequalification Form   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

Users need to be added to the Company level Directory in order for you to invite them to prequalify. Once they are invited to prequalify, they will automatically be given 'Read Only' permissions on the Prequalification Portal tool.

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Prequalifications

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add a Comment on a Prequalification Form     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Assign a Prequalification Primary Contact       icon-mindtouch-table-check.png
Bulk Invite Companies to Prequalify          icon-mindtouch-table-check.png2
Configure Advanced Settings: Prequalifications       icon-mindtouch-table-check.png
Create a Change Request for a Prequalification Form       icon-mindtouch-table-check.png
Customize the Column Display in the Prequalification Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Comment on a Prequalification Form       icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png
Edit the Prequalification Form        icon-mindtouch-table-check.png
Filter Prequalification Forms   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Invite a Company to Prequalify          icon-mindtouch-table-check.png2
Preview the Prequalification Form   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Review a Submitted Prequalification Form       icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Set the Status on a Prequalification Form        icon-mindtouch-table-check.png
View a Comment on a Prequalification Form     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Company's Prequalification Information     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Change History of a Prequalification Form        icon-mindtouch-table-check.png
View the Prequalification Company List   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

Users need to be added to the Company level Directory in order for you to invite them to prequalify. Once they are invited to prequalify, they will automatically be given 'Read Only' permissions on the Prequalification Portal tool.

'Standard' level users can view all categories response data except for Financials.

'Standard' or 'Admin' level permissions are required on the company's Directory tool to complete this function.

'Standard' level users can perform functions on items they have created.

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Programs

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add Programs       icon-mindtouch-table-check.png*
Add a Project to a Program       icon-mindtouch-table-check.png*
Assign a Project to a Different Program       icon-mindtouch-table-check.png*
Delete a Program       icon-mindtouch-table-check.png*
Edit Program Information       icon-mindtouch-table-check.png*
Remove a Project from a Program       icon-mindtouch-table-check.png*
View Programs   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

* These actions require the displayed permissions on either the Company or Project level Admin tool.

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Reports

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Aggregate Data in a Custom Company Report       icon-mindtouch-table-check.png
Assign a Custom Report to All Projects       icon-mindtouch-table-check.png
Create a Custom Company Report     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create User Sessions Report       icon-mindtouch-table-check.png
Configure Advanced Settings: Company Reports       icon-mindtouch-table-check.png
Delete a Custom Company Report       icon-mindtouch-table-check.png
Distribute a Custom Company Report       icon-mindtouch-table-check.png
Download an Open Submittals Report   icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png2
Edit a Company Level Custom Report       icon-mindtouch-table-check.png
Share a Custom Company Report       icon-mindtouch-table-check.png
View Company Reports       icon-mindtouch-table-check.png

1  Reports are only available to 'Admin' level users by default or the report must be shared with you. See Share a Custom Company Report. For information about permissions for viewing reports that have been assigned to a project, see Assign a Custom Report to All Projects or View Company Reports

The Company Level Open Submittals Report must be enabled on the backend by Procore.

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Schedule

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Create Calendar Items     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Company Level Schedule       icon-mindtouch-table-check.png
Search Project Schedules   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View All Schedule Tasks (for projects they have access to)  mobile-icon-sm.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View All Scheduled Tasks for All Projects       icon-mindtouch-table-check.png

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Timecard

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Configure Advanced Settings: Timecard       icon-mindtouch-table-check.png
Configure Your Company For The Timecard       icon-mindtouch-table-check.png
Create  a Timecard Entry     icon-mindtouch-table-check.png* icon-mindtouch-table-check.png
Edit a Timecard Entry       icon-mindtouch-table-check.png
Export a Timecards Report       icon-mindtouch-table-check.png
Delete a Timecard Entry       icon-mindtouch-table-check.png
View the Change History of a Timecard Entry       icon-mindtouch-table-check.png
View Timecard Entries       icon-mindtouch-table-check.png
View Your Own Timecard Entries   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

* 'Standard' level users can create timecard entries for only themselves.

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Timesheets

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Approve a Time Entry in the Company Level Timesheets Tool       icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Delete a Time Entry in the Company Level Timesheets Tool       icon-mindtouch-table-check.png1,2  icon-mindtouch-table-check.png
Edit a Time Entry in the Company Level Timesheets Tool       icon-mindtouch-table-check.png1,2  icon-mindtouch-table-check.png
Export Time Entries to Import into QuickBooks®          icon-mindtouch-table-check.png3
Export Time Entries from the Company Level Timesheets Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Perform Bulk Approval Actions in the Company Level Timesheets Tool     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search and Filter Time Entries in the Company Level Timesheets Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Set Up your Payroll Export for QuickBooks®          icon-mindtouch-table-check.png3
Unapprove a Time Entry in the Company Level Timesheets Tool       icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
View a Time Entry in the Company Level Timesheets Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 'Admin' users on the project's Timesheets tool can perform functions on all time entries.

'Standard' users on the project's Timesheets tool can perform functions on time entries that they have created. 

3 'Admin' level permissions are required on QuickBooks® Desktop to complete this function.

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Project Level

Admin

The following table highlights which user permissions are required to perform the described user action.
icon-mindtouch-table-check.png+ - Indicates that the task can be completed if the user is granted the correct Granular Permissions. See Grant Granular Permissions in a Permission Template.

Task None Read Only Standard Admin
Add and Edit Project Cost Codes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Project to a Program   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Sub Job        icon-mindtouch-table-check.png
Add and Remove Project Tools   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add Equipment       icon-mindtouch-table-check.png
Add Tiered Locations to a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add Spec Sections to the Admin Tool       icon-mindtouch-table-check.png
Add Sage 300 CRE Standard Cost Codes to a Project       icon-mindtouch-table-check.png
Allow or Disallow Users to Create Locations within a Tool   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Assign an Office Location to a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Assign a Project to a Different Program   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change a Project's Status to Active or Inactive   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change Your Project's Stage of Construction   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change Cost Code Description at the Project Level   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change the Name of a Procore Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change the Project Address   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Close Out a Project       icon-mindtouch-table-check.png
Configure General Settings: Project Admin   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure Project Webhooks       icon-mindtouch-table-check.png
Copy People From One Project to Another   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Copy Your Company's Standard Cost Codes to a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Delete Tiered Location from a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Delete Project Cost Codes   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Delete Spec Sections from the Admin Tool       icon-mindtouch-table-check.png
Edit an Existing Budget View       icon-mindtouch-table-check.png
Edit Tiered Locations   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit or Add General Project Information   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit Spec Sections in the Admin Tool       icon-mindtouch-table-check.png
Enable ERP Job Cost Transaction Syncing on a Procore Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Enable the DocuSign Integration   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Enable the Labour Productivity Cost Features for Project Financials       icon-mindtouch-table-check.png
Export Locations   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Extract Project Data Using Procore Extracts       icon-mindtouch-table-check.png1
Generate and Print QR Codes for Locations   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Import Cost Codes to Procore       icon-mindtouch-table-check.png
Import Two-Level Cost Codes to the Project Admin Tool       icon-mindtouch-table-check.png
Import Multi-Level Cost Codes to the Project Admin Tool       icon-mindtouch-table-check.png
Import Spec Sections to the Admin Tool       icon-mindtouch-table-check.png
Rearrange the Tool's in the Project Toolbox   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Refresh ERP Cost Codes on a Project       icon-mindtouch-table-check.png
Remove a Project from a Program   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Request a Cost Code Import       icon-mindtouch-table-check.png
Request a Multi-tiered Locations Import   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Request to Copy Project Cost Codes to Another Project       icon-mindtouch-table-check.png
Set the Project Type   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set Up a Labour Budget to Actual Report for the Timesheets Tool       icon-mindtouch-table-check.png2
Set User Permissions for the Project Admin Tool       icon-mindtouch-table-check.png3
Upload a Project Logo   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png

1 You must have 'Admin' permissions to the Project level tool that you want to extract data from.

2 The Project level Timesheets tool must also be enabled. 

The Project level Admin tool's Permissions Table page only allows permissions to be changed for users who do not have a permission template assigned to them and are not Company level Admins. All other permissions must be managed in the Project and Company Level Directory tools. 

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Budget

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-check.png+ - Indicates that the action can be completed if the user is granted the appropriate granular permissions. See Grant Granular Permissions in a Permission Template.

 - Indicates your company's Procore account must be configured to work with an integrated ERP system

Task None Read Only Standard Admin
About the Procore Standard Forecast View       icon-mindtouch-table-check.png
Add a Budget Line Item   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Budget View for Real-Time Labour Costing This task must be completed in the Company's Admin tool. Also requires Procore's Field Productivity tools. 
Add Budgeted Production Quantities to a Project's Budget       icon-mindtouch-table-check.png
Add the Columns for Job Cost Transaction Syncing to a Budget View for ERP Integrations  This task must be completed in the Company's Admin tool. Also requires the Procore + Sage 300 CRE® connector.
Add the 'ERP Direct Costs' Column to a Procore Budget View for ERP Integrations  This task must be completed in the Company's Admin tool. Also requires the ERP Integrations tool. Should NOT be used with Sage 300 CRE® if syncing job cost transactions.
(AUS/NZ) Add a Goods & Services Tax (GST) to a Budget 1       icon-mindtouch-table-check.png
Add a Partial Budget Line Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Apply the View, Snapshot, Group and Filter Options on a Budget View   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Settings: Budget       icon-mindtouch-table-check.png
Create a Budget Modification     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Budget Snapshot     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Custom Budget Report 2       icon-mindtouch-table-check.png
Create a Custom Financial Line Items Report to Compare Budget Snapshots This task must be completed in the Reports tool.
Delete a Budget Line Item   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Enable Advanced Forecasting in a Project's Budget       icon-mindtouch-table-check.png
Export a Budget to an Integrated ERP System        icon-mindtouch-table-check.png
Import a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Import a Budget from Sage 100 Contractor®  This task must be completed in the ERP Integrations tool.
Import a Budget from Sage 300 CRE®  This task must be completed in the ERP Integrations tool.
Import a Viewpoint® Spectrum® Budget into a Procore Project  This task must be completed in the ERP Integrations tool.
Import an Original Estimate from Viewpoint® Vista™ into Procore  This task must be completed in the ERP Integrations tool.
Import a ProEst Estimate for the Budget SOV  3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Installed Production Quantities for the Labour Productivity Cost Budget View       icon-mindtouch-table-check.png
Lock a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Read a Budget   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Re-import a Budget from Sage 100 Contractor®  This task must be completed in the ERP Integrations tool.
Re-import a Budget from Sage 300 CRE®  This task must be completed in the ERP Integrations tool.
Re-import a Viewpoint® Spectrum® Budget into a Procore Project  This task must be completed in the ERP Integrations tool.
Re-import an Original Estimate from Viewpoint® Vista™ into Procore  This task must be completed in the ERP Integrations tool.
Retrieve a Budget from ERP Integrations Before Acceptance    icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set up a Budget in a New Procore Project     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a Budget to ERP Integrations for Accounting Acceptance    icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Set Up a Budget View for Custom Reporting This task must be completed in the Company Admin tool.
Set Up a New Budget View This task must be completed in the Company Admin tool.
Set Up a New Forecasting View This task must be completed in the Company Admin tool. 
Unlock a Budget       icon-mindtouch-table-check.png
Unlock a Budget with Budget Modifications       icon-mindtouch-table-check.png
Use the 'Forecast to Complete' Feature     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Budget Reports  4   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter the Change History of the Budget       icon-mindtouch-table-check.png

1 This task was designed for use in Australia and New Zealand. It also requires 'Admin' permissions on the project's Prime Contracts tool.  

2 Also requires 'Admin' permissions on the Company level Reports tool.

3 These steps require that your company has enabled the ProEst by Procore integration.  

4 The Reports tool must be an active Project Tool. See Add and Remove Project Tools

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Change Events

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png - Denotes an action that is supported by Procore for Android or Procore for iOS.

Task None Read Only Standard Admin
Add Production Quantities to a Change Event     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add a Change Event Line Item to an Unapproved Commitment 1       icon-mindtouch-table-check.png
Add a Change Event Line Item to an Unapproved Prime PCO 1       icon-mindtouch-table-check.png
Add a Change Event Line Item to an Unapproved Commitment CO 1       icon-mindtouch-table-check.png
Add a Related Item to a Change Event       icon-mindtouch-table-check.png
Configure Advanced Settings: Change Events       icon-mindtouch-table-check.png
Create a Commitment Change Order (CCO) from a Change Event 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Change Event      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Change Event from an RFI  1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Commitment Potential Change Order (CPCO) from a Change Event 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Prime Contract Change Order (PCCO) from a Change Event 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Prime Potential Change Order (Prime PCO) from a Change Event 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Purchase Order from a Change Event 1       icon-mindtouch-table-check.png
Create a Subcontract from a Change Event 1       icon-mindtouch-table-check.png
Create RFQs from a Change Event 1       icon-mindtouch-table-check.png
Create a Budget Modification from a Change Event 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Change Event 2     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Change Event 3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Link a Schedule of Values Line Item to a Change Event 1       icon-mindtouch-table-check.png
Record Changes to Production Quantities in a Change Event     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Respond to an RFQ as an RFQ Recipient  1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Respond to an RFQ on Behalf of an RFQ Recipient     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Retrieve a Deleted Change Event     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Review RFQ Responses   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter Change Events   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View and Filter RFQs   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Void a Change Event     icon-mindtouch-table-check.png icon-mindtouch-table-check.png

 1 These tasks also require additional permissions on other tools in Procore. For more information, view the "Things to Consider" section in the tutorial for that action.

 2 Users with 'Standard' permission can only delete the change events they create.

 3 Users with 'Standard' permission can only edit the change events they create.

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Change Orders

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add a Related Item to a Commitment Change Order     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add a Related Item to a Prime Contract Change Order     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Be Designated as a Reviewer of a Change Order     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Change Orders       icon-mindtouch-table-check.png
Create a PDF of a Change Order   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Change Order       icon-mindtouch-table-check.png
Email Forward a Change Order     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Review and Respond to Commitment Change Orders   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Review and Approve/Reject Prime Contract Change Orders (PCCO)     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Change Orders 1   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 Users with 'Read Only' and 'Standard' permissions on the Change Orders tool can change orders only when added to the 'Private' drop-down list on the contract.

Admin Tool

The following table highlights which user permissions are required in the project's Admin tool to perform the described user action.

Task None Read Only Standard Admin
Enable the Change Orders Tool       icon-mindtouch-table-check.png

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Commitments

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png - Denotes an action that is supported in Procore's iOS and/or Android mobile application. 

icon-mindtouch-table-check.png+ - Indicates that the action can be completed if the user is granted the appropriate granular permissions. See Grant Granular Permissions in a Permission Template.

 - Indicates your company's Procore account must be configured to work with an integrated ERP system

Task None Read Only Standard Admin
Add a Line Item to a Commitment's Schedule of Values       icon-mindtouch-table-check.png
Add a New Payment to the Payments Issued Tab of a Commitment       icon-mindtouch-table-check.png
Add a Related Item to a Commitment       icon-mindtouch-table-check.png
Add a Related Item to a Commitment Change Order       icon-mindtouch-table-check.png
Add a Subcontractor SOV to a Commitment as a Subcontractor 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add Financial Markup to Commitment Change Orders       icon-mindtouch-table-check.png
Approve and Sign a Commitment Contract N/A N/A N/A N/A
Complete a Commitment Contract with DocuSign®  2       icon-mindtouch-table-check.png
Configure Settings: Commitments       icon-mindtouch-table-check.png
Configure the Number of Commitment Change Order Tiers       icon-mindtouch-table-check.png
Create a Change Order Request (COR) for a Commitment 3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Commitment Change Order (CCO) 3     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Commitment Change Order (CCO) with DocuSign® 2,9       icon-mindtouch-table-check.png
Create a Payment Schedule       icon-mindtouch-table-check.png
Create a Purchase Order   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Subcontract   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Subcontractor Invoice for the Release of Retainage 1     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create an Invoice on Behalf of a Subcontractor 4     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Subcontract   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create Invoice Contacts       icon-mindtouch-table-check.png
Delete a Commitment       icon-mindtouch-table-check.png
Delete a Commitment Synced with an Integrated ERP System 5        icon-mindtouch-table-check.png
Delete an Invoice       icon-mindtouch-table-check.png
Edit a Commitment   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Commitment Synced with an Integrated ERP System    icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit the Advanced Settings Tab on a Commitment       icon-mindtouch-table-check.png
Email a Commitment      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Enable Financial Markup on a Commitment       icon-mindtouch-table-check.png
Enable or Disable the Subcontractor SOV Tab on a Commitment       icon-mindtouch-table-check.png
Enable or Disable the Subcontractor SOV Tab on the Commitments Tool       icon-mindtouch-table-check.png
Enable the Payments Issued Subtab       icon-mindtouch-table-check.png
Enable Retainage on a Commitment   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Enable Sliding Scale Retention Rules on a Commitment's Invoices       icon-mindtouch-table-check.png
Enable the Payments Issued Tab on a Commitment       icon-mindtouch-table-check.png
Export a Commitment Change Order (CCO) to an Integrated ERP System        icon-mindtouch-table-check.png
Export a Commitment to an Integrated ERP System        icon-mindtouch-table-check.png
Export a Purchase Order or Subcontract to DOCX or PDF 6       icon-mindtouch-table-check.png
Export Commitments to CSV or PDF 8   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Commitment SOV Line Items from a CSV File       icon-mindtouch-table-check.png
Request to Reset a Commitment Synced with an Integrated ERP System        icon-mindtouch-table-check.png
Review a Subcontractor SOV for a Commitment       icon-mindtouch-table-check.png
Review Invoices as a Subcontractor 1     icon-mindtouch-table-check.png  
Review Subcontractor Invoices as an Admin       icon-mindtouch-table-check.png
Retrieve a Commitment from ERP       icon-mindtouch-table-check.png
Search for and Apply Filters to Commitments icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send a CCO to ERP Integrations for Accounting Acceptance        icon-mindtouch-table-check.png
Send a Commitment to ERP Integrations for Accounting Acceptance        icon-mindtouch-table-check.png
Set or Release Retainage on a Subcontractor Invoice 4     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Submit an Invoice as a Subcontractor 4   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Update the Subcontractor SOV on a Commitment 1, 7   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View an Purchase Order 8   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
View a Subcontract 8   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
View Commitments 8 icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
View Inclusions/Exclusions for Subcontracts icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
View Reports in the Commitments Tool 10   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Change History of a Commitment       icon-mindtouch-table-check.png

1 Users must have 'Standard' permissions on the project's Commitments tool. Users must also be added to the Private drop-down list for that commitment or must be designated as an Invoice Contact. See Add Invoice Contacts to a Commitment

2 Also requires a DocuSign© account.

3 Users with 'Admin' permission can configure the 'Enable Purchase Orders' setting to provides Procore users with 'Standard' permission with the ability to create change orders. For details, see Configure Settings: Commitments.

4  Users must have 'Read-Only' or 'Standard' permissions on the project's Commitments tool. Users must also be added to the Private drop-down list for that commitment or must be designated as an Invoice Contact. See Add Invoice Contacts to a Commitment

5 Commitments synced with an integrated ERP system cannot be deleted until they are unlinked. See Delete a Commitment Synced with QuickBooks® and Delete a Commitment Synced with Sage 300 CRE®.

6 Users with 'Admin' permissions on the project's Commitments tool can export a commitment as either a PDF or a DOCX file. Users with 'Standard' or 'Read-Only' permissions on the project's Commitments tool can export a commitment as a PDF if they have been granted access via the privacy drop-down menu when editing or creating a commitment.

7 Users with 'Read-Only' permissions on the Commitments tool can perform these procedures if they are also listed in the Private field under the commitment's General tab.

8 Users with 'Read only' and 'Standard' permission (and who have NOT been assigned the granular permission detailed in the table) must also be a member of the 'Private' list. 

9 Also requires 'Standard' or 'Admin' permission on the project's Change Events tool.

10 Individual report availability depend on your permission level. See View Reports in the Commitments Tool.

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Coordination Issues

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add or Manage Comments on a Coordination Issue   icon-mindtouch-table-check.png4 icon-mindtouch-table-check.png4 icon-mindtouch-table-check.png4
Associate a Model with a Procore Project       icon-mindtouch-table-check.png
Close a Coordination Issue       icon-mindtouch-table-check.png
Create a Coordination Issue     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Coordination Issue     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Download the Procore Plugin for Coordination Issues   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Coordination Issue     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Elevate a Coordination Issue to an RFI     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png1
Export a List of Coordination Issues     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Viewpoints to the Coordination Issues Tool       icon-mindtouch-table-check.png
Mark a Coordination Issue as Complete     icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png
Move a Coordination Issue to an Observation       icon-mindtouch-table-check.png6
Reassign a Coordination Issue     icon-mindtouch-table-check.png5 icon-mindtouch-table-check.png5
Reassociate a Model with a Procore Project       icon-mindtouch-table-check.png
Reopen a Coordination Issue     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Save NWD with all Coordination Issues as Viewpoints      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search and Filter for Coordination Issues   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Coordination Issue   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Activity Feed of a Coordination Issue   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Coordination Issues Dashboard   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

 1 Users will also need 'Standard' or 'Admin' permissions on the RFIs tool.

 2 'Standard' users can only edit, reopen and delete coordination issues that they created.

 3 'Standard' users can only mark a coordination issue as complete if they are listed as the Assignee.

 4  Users can only edit or delete comments that they have added.

 5  Users can only reassign a coordination issue to another user if they are currently listed as the Assignee on the issue. However, 'Admin' users can change the assignee for a coordination issue by editing the Assignee field on the issue. See Edit a Coordination Issue.

 6  Users will also need 'Standard' or 'Admin' permissions to the project's Observations tool. 

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Correspondence

Correspondence Tool

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Create a Correspondence Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create and Link an RFI, Change Event or a Different Correspondence Item to an Existing Correspondence Item     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Respond to a Correspondence Item 1    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search, Sort and Filter Correspondences   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Change the Status of a Correspondence Item 2     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Archive a correspondence item Archive a Correspondence Item       icon-mindtouch-table-check.png

1  Users with 'Read Only' permissions can respond to a correspondence item if the "Respond to Items Accessible to Users within Same Company" checkbox has been selected in the Permissions tool.

2  Users with 'Standard' permissions can change status to the items they create. Users with 'Admin' permissions can change status to the items they create and are a part of.

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Crews

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png  - Denotes an action supported in Procore's iOS and/or Android mobile application.

icon_checkmark_gray_h17.png - Indicates that the task can be completed if the user is granted the correct Granular Permissions. See Grant Granular Permissions in a Permission Template.

Task None Read Only Standard Admin
Add a Worker 2,3 icon-mindtouch-table-mobile.png      icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Create a Crew icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Crew        icon-mindtouch-table-check.png
Edit a Crew 1 icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Worker 4 icon-mindtouch-table-mobile.png        icon-mindtouch-table-check.png
Remove a Worker 3       icon-mindtouch-table-check.png
Search Crews   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search for a Worker   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Crew icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Worker icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

Users with 'Standard' permission can only edit a crew when designated as the 'Crew Lead'. See Create a Crew.

2  'Standard' users must also be granted 'Read Only' or 'Standard' permissions on the project's Directory tool with the 'Create Contacts' granular permission enabled.

'Admin' users must also be granted 'Admin' permission on the project's Directory tool to perform this task.

Instead of granting a user 'Admin' permission on the project's Directory tool, a user can alternatively be granted 'Admin' permission on the project's Crews tool and 'Standard' permission on the project's Directory tool to perform this task. 

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Daily Log

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png - Indicates an action supported in Procore's iOS and/or Android mobile application.

icon-mindtouch-table-check.png+ - Indicates that the action can be completed if the user is granted the appropriate granular permissions. See Grant Granular Permissions in a Permission Template.

Task None Read Only Standard Admin
Add a Related Item to a Daily Log Entry       icon-mindtouch-table-check.png
Create Accident Log Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Call Log Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Daily Construction Report Log Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Delay Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Delivery Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Dumpster Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Equipment Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Inspection Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Manpower Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 1 icon-mindtouch-table-check.png 1 icon-mindtouch-table-check.png 1
Create Note Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Observed Weather Entries icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Create Plan Revision Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Productivity Entries     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Quantity Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Safety Violation Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Scheduled Work Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Timecard Entries icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Create Visitor Entries icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create Waste Entries icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Approve Collaborator-submitted Daily Log Entries       icon-mindtouch-table-check.png
Change the Date to Enter Information for a Previous Day icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Daily Log       icon-mindtouch-table-check.png
Copy a Daily Log  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Delete a Daily Log Item     icon-mindtouch-table-check.png 2 icon-mindtouch-table-check.png
Delete Related Items from Daily Log Entries       icon-mindtouch-table-check.png
Edit a Daily Log Item icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 3 icon-mindtouch-table-check.png 2, 3 icon-mindtouch-table-check.png
Email a Daily Log  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Enable "Related To" For Daily Log Items       icon-mindtouch-table-check.png
Export a Daily Log as PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Mark a Daily Log as Complete  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Search Daily Log Reports icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Daily Log Items icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 4 icon-mindtouch-table-check.png 4 icon-mindtouch-table-check.png
View Change History Log      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Daily Log Notes Report   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Daily Logs in the Calendar View  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png+ 5 icon-mindtouch-table-check.png 5 icon-mindtouch-table-check.png

Users also need 'Read Only' or above permissions on the Directory tool to create Manpower Log entries.

Users with 'Standard' permissions who are granted the ‘Standard Users Can Edit and Delete Own Entries’ granular permission can edit or delete their own entries for days that have not been marked as complete.

Users with 'Read Only' or 'Standard' permissions who are granted the 'Collaborator Entry Only' granular permission can edit their own entries until they are approved.

Users with 'Read Only' or 'Standard' permissions who are granted the ‘Collaborator Entry Only’ granular permission can only view logs that they created. 

The Calendar View is not visible to users with the ‘Collaborator Entry Only’ granular permission enabled on their permission template.

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Deficiency List

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Direct Costs

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-check.png+ - Indicates that the task can be completed if the user is granted the correct Granular Permissions. See Grant Granular Permissions in a Permission Template.

Task None Read Only Standard Admin
Configure Advanced Settings: Direct Costs       icon-mindtouch-table-check.png
Create a Direct Cost   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Delete a Direct Cost   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Direct Cost   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Email a Direct Cost     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Enable the Direct Costs Tool       icon-mindtouch-table-check.png
Export Direct Costs to CSV or PDF    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Import Direct Costs     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search for and Apply Filters to Direct Costs   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Switch Between Views in the Direct Costs Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

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Directory

The following table highlights which user permissions are required to perform the described user action. 

Important! A user who is granted 'Admin' level permissions to the project's Directory tool is also automatically granted 'Admin' permissions across all of the project's tools.

icon-mindtouch-table-mobile.png - Denotes an action that is supported in Procore's iOS and/or Android mobile application. 

+ - Indicates that the task can be completed if the user is granted the correct Granular Permissions. See Grant Granular Permissions in a Permission Template. 

Task None Read Only Standard Admin
Add a Company to the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a Distribution Group to the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add a User Account to the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Add Project Insurance to a Company Record in the Project Directory       icon-mindtouch-table-check.png
Assign a Permission Template to a Project User   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Bulk Add Users and Companies to a Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Change a User's Permissions   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure the Project Team on the Project Home Page   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Configure Advanced Settings: Project Directory       icon-mindtouch-table-check.png
Create a Project Permission Template from the Project Directory       icon-mindtouch-table-check.png
Customize the Column Display in the Directory Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Distribution Group from the Project Directory       icon-mindtouch-table-check.png
Download vCard for a User Account in the Project Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Company in the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a Distribution Group   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Edit a User Account in the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Enable Schedule Notifications for a User on a Project       icon-mindtouch-table-check.png
Enable Weather Delay Alerts by Phone or Email       icon-mindtouch-table-check.png
Export the Project Directory to CSV or PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Forward Contact Information by Email  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Invite or Reinvite a User to Join a Procore Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Invite a Batch of Users to Join a Procore Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Perform Bulk Actions on the Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Reactivate a Company in the Project Directory       icon-mindtouch-table-check.png
Reactivate a User in the Project Directory       icon-mindtouch-table-check.png
Remove a Company from a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Remove a User from a Project   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Remove Project Insurance from a Company Record       icon-mindtouch-table-check.png
Remove a Batch of User Accounts from a Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Remove a Batch of Companies from a Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Request Company and People Imports     icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Save Contact to Phone on a Mobile Device  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Search and Filter the Project Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Set Tenderer Information at the Project Level       icon-mindtouch-table-check.png
Set up a Project Directory   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Switch Between Views in the Project Directory   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Update the Company Import Template Anyone with the file can update the template 
Update the User Import Template Anyone with the file can update the template 
View the Project Directory  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

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Drawings

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png  - Indicates an action supported in Procore's iOS and/or Android mobile application.

icon-mindtouch-table-check.png+ - Indicates that the action can be completed if the user is granted the appropriate granular permissions. See Grant Granular Permissions in a Permission Template.

Task None Read Only Standard Admin
Add a Link to a Drawing icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add Drawing Area icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Add Photos to a Drawing     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add Deficiency List Items to a Drawing icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Allow Users To Delete Published Markups       icon-mindtouch-table-check.png
Change a Drawing Version's Number       icon-mindtouch-table-check.png
Compare Drawing Revisions   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Drawings       icon-mindtouch-table-check.png
Configure Default Drawing Disciplines        icon-mindtouch-table-check.png
Create a Drawing Set       icon-mindtouch-table-check.png
Delete a Drawing Area       icon-mindtouch-table-check.png
Delete a Drawing Set       icon-mindtouch-table-check.png
Delete Drawing Markups (personal)  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete Drawing Markups (published) icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Delete Drawings       icon-mindtouch-table-check.png
Delete Pending Drawings       icon-mindtouch-table-check.png
Download Drawings  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Drawing Area Name       icon-mindtouch-table-check.png
Edit a Drawing Set          icon-mindtouch-table-check.png
Edit Drawings         icon-mindtouch-table-check.png
Email Drawings  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Enable or Disable Drawing Areas       icon-mindtouch-table-check.png
Export the Drawings Log to a PDF or CSV   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export Drawings as a PDF or CSV   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Filter Drawing Markups   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Link to Related Items on a Drawing  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Manage Drawing Log       icon-mindtouch-table-check.png
Mark Drawings as Obsolete         icon-mindtouch-table-check.png
Mark Up a Drawing (personal)  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Mark Up a Drawing (published) icon-mindtouch-table-mobile.png      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Open a Drawing   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Print Drawings icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Publish Personal Drawing Markups icon-mindtouch-table-mobile.png      icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Reorder Drawings       icon-mindtouch-table-check.png
Review and Confirm Drawings   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Search For and Filter Drawings  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Subscribe to the Drawings Log   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png1
Unsubscribe from the Drawings Log   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png1
Upload a Drawing Sketch       icon-mindtouch-table-check.png
Upload Drawing Revisions   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
Upload Drawings   icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png+ icon-mindtouch-table-check.png
View the All Drawing Sets and Revisions Report       icon-mindtouch-table-check.png
View the All Sketches Report    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Measurements Report for Drawings   icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png2
View the Deleted Drawings Revision Report       icon-mindtouch-table-check.png
View Sketches icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Drawings icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Markup Activity Feed   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 Only users with 'Admin' permissions can subscribe or unsubscribe other users to the Drawings tool.

Users can only see their own measurements that they have added to drawings using the measurement markup tools. See Add Measurements to a Drawing.

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Emails

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Apply a Tag to an Email     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Archive an Email       icon-mindtouch-table-check.png
Configure Advanced Settings: Emails       icon-mindtouch-table-check.png
Create a Tag to Filter Emails       icon-mindtouch-table-check.png
Create an Email     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export an Email as a PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete an Email       icon-mindtouch-table-check.png
Delete a Tag from the Emails Tool       icon-mindtouch-table-check.png
Filter Emails by Tag   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Forward an Email Using the Emails Tool     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add an Email Signature to Procore Emails   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Mark an Email as Private or Public     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Mark an Email as Spam       icon-mindtouch-table-check.png
Remove a Tag from an Email     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Reply to an Email Sent from the Emails Tool icon-mindtouch-table-check.png4 icon-mindtouch-table-check.png4 icon-mindtouch-table-check.png4 icon-mindtouch-table-check.png4
Reply to an Email Using the Emails Tool     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Restore an Archived Email       icon-mindtouch-table-check.png
Retrieve an Email from the Recycle Bin       icon-mindtouch-table-check.png
Search Emails in the Emails Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Send an Inbound Email to the Project's Emails Tool icon-mindtouch-table-check.png2      
Set Up Your Outbound Email Signature   icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png3
Reply to an Email Using the Emails Tool     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Unmark an Email as Spam       icon-mindtouch-table-check.png
View All Emails in the Emails Tool       icon-mindtouch-table-check.png

1  Users with 'Standard' permissions to the Emails tool can make an email private or public if they created it.

2  Anyone who knows the exact inbound email address for the project can send an email to the Emails tool, regardless of whether they are a project user in Procore. See Send An Inbound Email to the Project's Emails Tool.

3 The ability to set up an email signature is available under your name in the upper right corner of the Procore web application under 'My Settings'. 

4 Procore permissions are not required for a person to reply to an email using an email client outside of Procore. However, only 'Standard' and 'Admin' level users can use the reply function within the Emails tool in Procore.  

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Equipment

The following table highlights which user permissions are required to perform the described user action.
Note: Users will need 'Read-only' or above permissions on the Company level Equipment tool to access the Project level Equipment tool. 

icon-mindtouch-table-mobile.png  - Denotes an action supported in Procore's iOS and/or Android mobile application.

Task None Read Only Standard Admin
Customize the Column Display in the Project Level Equipment Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete a Project Level Equipment Entry      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Edit a Project Level Equipment Entry icon-mindtouch-table-mobile.png      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Export a Project Level Equipment List   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Retrieve a Project Level Equipment Entry from the Recycle Bin      icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Search and Filter Project Level Equipment Entries icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View a Project Level Equipment Entry icon-mindtouch-table-mobile.png    icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Change History of a Project Level Equipment Entry       icon-mindtouch-table-check.png

'Standard' users can perform functions on equipment entries they have created.

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Forms

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png - Denotes an action supported in Procore's iOS and/or Android mobile application. 

Task None Read Only Standard Admin
Configure Advanced Settings: Forms       icon-mindtouch-table-check.png
Create a Company Level Form Template       icon-mindtouch-table-check.png
Delete a Company Level Form Template       icon-mindtouch-table-check.png
View a Form  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Fill out a Form  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png  icon-mindtouch-table-check.png
Search for and Filter Forms   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Email a Form  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export the Forms List to a CSV or PDF   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Download a Project Level Form   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Fill Out a Form     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit a Project Level Form  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Delete a Project Level Form  icon-mindtouch-table-mobile.png       icon-mindtouch-table-check.png
Retrieve a Project Level Form from the Recycle Bin       icon-mindtouch-table-check.png

'Standard' users can view forms marked as private that they have created.

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Home

The following table highlights which user permissions are required to perform the described user action.

Note: Users with 'Admin' permission to the project's Home tool can send announcements from Procore's mobile app on iOS and Android. See Announcements.

Task None Read Only Standard Admin
Add a Project Photo to the Home Page This is set in the Project level Photos Tool.
Add Favorites to the Project Tools Menu   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Add, Modify and Remove Project Home Links       icon-mindtouch-table-check.png
Add the Project Team to the Project Home Page       icon-mindtouch-table-check.png
Change the Project Address This is updated in the Project level Admin Tool.
Change Your Login ID Email Address for Your Procore User Account   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Configure Advanced Settings: Project Home       icon-mindtouch-table-check.png
Edit My Account Settings   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Open Items from the Project Overview in the Project's Home page   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Rearrange Your Project Level Navigation Bar       icon-mindtouch-table-check.png
Set up a Live Project Cam in Procore       icon-mindtouch-table-check.png
Set Up a Persistent Project Message for the Home Page       icon-mindtouch-table-check.png
Show or Hide Project Weather on the Project Home Page       icon-mindtouch-table-check.png
View a Live Project Cam in Procore   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Home Page   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Project Weather on the Home Page   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Recently Changed Items on a Project   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

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Incidents

The following table highlights which user permissions are required to perform the described user action.

icon-mindtouch-table-mobile.png - Denotes an action that is supported in Procore's iOS and/or Android mobile application.

Task None Read Only Standard Admin
Add a Related Item to an Incident       icon-mindtouch-table-check.png
Add an Environmental Record to an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Add an Injury/Illness Record to an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Add a Near Miss Record to an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Add a Property Damage Record to an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Close an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Configure Advanced Settings: Incidents       icon-mindtouch-table-check.png
Create an Incident     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete an Incident       icon-mindtouch-table-check.png
Delete an Incident Record       icon-mindtouch-table-check.png
Edit a Near Miss Record     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Edit an Incident     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Edit an Injury/Illness Record     icon-mindtouch-table-check.png1 icon-mindtouch-table-check.png
Email Incidents     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Export Incidents as a PDF or CSV   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Retrieve an Incident From the Recycle Bin       icon-mindtouch-table-check.png
View an Incident   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

'Standard' users can edit assets in incidents that they create.

'Standard' users can only email incidents that they create.

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Inspections

The following table highlights which user permissions are required to perform the described user action.

Note: If a user has 'Read-only' or 'Standard' permissions on the Inspections tool, they will not be able to view a private inspection unless they have been added to the distribution list or added as an Inspector or Point of Contact on the inspection. This also affects the user's ability to see observations created from the inspection, even if the observations are assigned to the user.

icon-mindtouch-table-mobile.png - Denotes an action supported in Procore's iOS and/or Android mobile application.

Task None Read Only Standard Admin
Add a Related Item to an Inspection       icon-mindtouch-table-check.png1
Add Company Level Inspection Templates to Your Project        icon-mindtouch-table-check.png
Close an Inspection  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Configure Advanced Settings: Inspections       icon-mindtouch-table-check.png
Create a Project Level Inspection  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create a Project Level Inspection Template       icon-mindtouch-table-check.png
Create an Observation from an Inspection  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png
Delete an Inspection        icon-mindtouch-table-check.png
Delete an Inspection Template       icon-mindtouch-table-check.png
Edit a Project Level Inspection  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png2 icon-mindtouch-table-check.png
Edit a Project Level Inspection Template       icon-mindtouch-table-check.png
Email Inspections  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export an Inspection as a PDF or CSV   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Perform an Inspection  icon-mindtouch-table-mobile.png     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Retrieve an Inspection From the Recycle Bin       icon-mindtouch-table-check.png
Search and Filter for Inspections  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Project Level Inspections  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View the Activity Feed of an Inspection  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
View Change History of an Inspection        icon-mindtouch-table-check.png
View Signatures on an Inspection  icon-mindtouch-table-mobile.png   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

'Read only' and 'Standard' level users can view related items. 'Admin' users can add related items.

2 'Standard' level users can only close and edit inspections that they have created.

3 'Standard' level permission or higher is also required on the Observations Tool to complete this function.

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Instructions

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Add the Instructions Tool to a Project       icon-mindtouch-table-check.png1
Configure Advanced Settings: Instructions       icon-mindtouch-table-check.png2
Create an Instruction from an RFI     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Create and Issue an Instruction     icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Edit and Re-Issue an Instruction     icon-mindtouch-table-check.png3 icon-mindtouch-table-check.png
Export an Instruction   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Export the Instructions List   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png
Delete an Instruction       icon-mindtouch-table-check.png
Retrieve an Instruction from the Recycle Bin       icon-mindtouch-table-check.png
Set User Permission for the Instructions Tool       icon-mindtouch-table-check.png
Switch Between Views in the Instructions Tool   icon-mindtouch-table-check.png icon-mindtouch-table-check.png icon-mindtouch-table-check.png

1 You must also be your company's Procore Administrator. 

2  You must also have permissions to the RFI tool. See Create an Instruction from an RFI.

3  Users with 'Standard' permissions can only edit instructions that they have created.

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Invoicing

User access to the Invoicing tool depends on the user's access permission to the contract in the Prime Contracts and/or Commitments tool. The tables below highlight which permissions are required for each tool in order to perform specific tasks with the Invoicing tool. 

Prime Contracts

The following table highlights which user permissions are required to perform the described user action.

Task None Read Only Standard Admin
Create Payment       icon-mindtouch-table-check.png
Create an Owner Invoice        icon-mindtouch-table-check.png
Edit an Owner Invoice's Configurable PDF View       icon-mindtouch-table-check.png
Email an Owner Invoice        icon-mindtouch-table-check.png

Commitments

The following table highlights which user permissions are required to perform the described user action with the Invoicing tool.

Task None Read Only Standard Admin
Create Automatic Billing Periods       icon-mindtouch-table-check.png
Create Manual Billing Periods       icon-mindtouch-table-check.png
Create a Payment Issued       icon-mindtouch-table-check.png
Create an Invoice on Behalf of a Subcontractor     icon-mindtouch-table-check.png 1